Admin Support Professional

3 days ago


Newport, Newport, United Kingdom The Isle of Wight College Full time
Job Title: Admin Support Professional

We are seeking a highly motivated and detail-oriented individual to join our team as an Admin Support Professional. This is an exciting opportunity to start a career, complete an apprenticeship, and progress within our rapidly growing organization.

**Job Description:**
As an Admin Support Professional, you will be responsible for providing administrative support to our team members. Your duties will include:
  • Liaising with clients, using excellent telephone etiquette and communication skills.
  • Arranging and attending courses and workshops to further your knowledge of the company and your role.
  • Typing letters and minutes in accordance with the company standard formats.
  • Maintaining and ordering office supplies, researching new deals and suppliers, and minimizing expenditure.
  • Logging stock and inventory accurately based on ordering sheets and office equipment needs.
  • Creating and maintaining inventory of each home, as well as developing processes to streamline the onboarding of new properties.
  • Maintaining the office filing/archiving system in both hard and electronic format.
  • Proactively assisting with the smooth running of the office as well as supporting the management team.
  • Supporting wider administration team members.
  • Developing and circulating our monthly newsletter to both staff and young people.
  • Maintaining and updating Staff Supervision Matrix. Booking and diarising staff supervisions and appraisals for the Residential Manager.
  • Updating training matrix.
  • Sending reminders to staff to complete mandatory training.

Qualifications/Person Specification:
To be successful in this role, you will need:
  • NVQ in Business and Administration (or working towards/equivalent) is desirable.
  • Willingness to increase knowledge through ongoing training.
  • Minimum of 1-year administration experience is desirable.
  • Actively supporting the organization's goals and values.
  • Providing high-quality services to external agencies and stakeholders.
  • Writing and reviewing reports and documentation as required.
  • Able to communicate effectively and confidently conveying clear messages in writing or verbally.
  • Ability to liaise with clients, using excellent telephone etiquette and communication skills.
  • To work towards a high standard of report writing skills.

The salary for this position is £12.00 per hour.
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