Event Coordinator

4 days ago

Portsmouth, Portsmouth, United Kingdom Icarus Events Full time £14
About Icarus Events

We are a dynamic and innovative event management company dedicated to delivering exceptional experiences. Our mission is to create memorable events that inspire and engage participants and spectators alike.

Job Title: Event Coordinator (Music Events)

We are seeking a highly motivated and passionate Event Coordinator specialized in the planning and execution of live music events. This is a highly independent role, and the ideal candidate will have proven experience of planning, delivering and reporting on high-level events.

Key Responsibilities:
  • Plan, coordinate and operate all live event functions to ensure optimal delivery of live experiences.
  • Coordinate event venues and all branding elements to ensure a cohesive and visually appealing experience.
  • Coordinate event requirements such as AVL, security and staffing.
  • Manage the launch of tickets and participant information, ensuring smooth registration processes.
  • Identify local and national platforms in which to advertise and market events.
  • Manage all budgetary requirements, including monitoring expenses and identifying cost-saving opportunities.
  • Ensure compliance with all event licensing and regulatory requirements whilst maintaining accurate documentation.
Requirements:
  • Bachelor's degree in Event Management, Business Management, or a related field.
  • Proven experience in coordinating live events, preferably music, with a strong understanding of event logistics and operations.
  • Excellent communication and interpersonal skills, with the ability to work independently.
  • Proficiency in project management tools and software.
  • Strong attention to detail and problem-solving abilities.
  • Ability to work flexible hours, including evenings and weekends, as required by event schedules.
Working Hours and Flexibility:
  • The Event Coordinator is required to maintain a self-logged record of their working hours.
  • The candidate must accurately log the start and end times of their work each day, along with any breaks taken during the work period.
  • The candidate is required to work a minimum of 20 hours per week.
  • The candidate is permitted to work up to a maximum of 40 hours per week.
  • Working hours are flexible, allowing the candidate to schedule their time in a manner that best suits their productivity and personal commitments.
Reporting and Compliance:
  • The candidate must submit a weekly timesheet by the end of the week to their supervisor for review and approval.
  • Failure to accurately log working hours or consistently meet the minimum hourly requirements may result in disciplinary measures, or termination of employment.
Compensation and Benefits:
  • This is a Freelance/Contract Position
  • This is a 3-month position with the option to continue after the initial contract period into a 12-month rolling contract based on performance review.
  • 14.00GBP per hour + bonus structure
  • Opportunity to work with a passionate and dynamic team, looking to grow quickly in the event industry.
  • Potential for career growth and advancement within the company.
  • This is a Hybrid role with WFH elements and on-site elements.

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