Office Coordinator

3 weeks ago

Clevedon, North Somerset, United Kingdom Brock Recruitment Ltd Full time
About the Role

We are seeking an experienced and organized Office Administrator to join our team at Brock Recruitment Ltd. This is an exciting opportunity for an individual to develop their skills and contribute to the success of our organization.

The successful candidate will be responsible for providing administrative support to our team, including organizing office operations, controlling correspondence, and designing filing systems. They will also be responsible for reviewing and approving supply requisitions, assigning and monitoring clerical functions, and ensuring that our team receives accurate and timely payments.

Key Responsibilities:

  • Organize office operations and procedures
  • Control correspondence and scanning files
  • Design and maintain filing systems
  • Review and approve supply requisitions
  • Assign and monitor clerical functions
  • Approve staff timesheets
  • Ensure accurate and timely payments
  • Process pre-admission, admission, and discharge documents
  • Follow up and monitor enquiries for potential new residents
  • Prepare contracts and invoices for new residents
  • Process cash and cheques promptly
  • Prepare a weekly list of outstanding monies
  • Ensure accurate and timely banking
  • Manage resident personal floats and petty cash
  • Process invoices and enter them into a ledger
  • Prepare banking for residents' fees, lunch money, and cheque exchanges
  • Carry out monthly cheque banking and cash book analysis
  • Carry out other financial tasks as needed
  • Ensure computer systems are maintained via Microsoft Office
  • Support meetings and ensure minutes are kept
  • Deal with queries efficiently
  • Develop and maintain good filing systems
  • Assist with producing reports and statistics
  • Ensure regular returns are completed on time
  • Book medical appointments for residents and manage staff diaries
  • Liaise with relatives
  • Keep accurate records
  • Be professional, welcoming, and friendly to visitors and residents
  • Be capable of using Microsoft Teams and other Microsoft apps
  • Support the Managers with administrative duties and help with clerical fillings
  • Deal with all mail, including for residents, staff, and the home
  • Make DBS checks and require references for new staff
  • Work with the Head Office Administrator and HR department on recruitment

Requirements:

  • Able to plan and prioritize workload
  • Professional in the presentation of self within the workplace
  • Understanding of and committed to equality of opportunity
  • Able to demonstrate a track record of organizational improvement
  • Comfortable working in a target-driven environment and willing to step outside their comfort zone
  • Passionate about offering superior services and making a difference
  • A glass half full person with a sense of humor and a positive outlook
  • A team player who engages well with others
  • Strong communicator and influencer
  • Positive, energetic, and hardworking
  • Flexible and adaptable to change
  • Able to demonstrate strong skills in Excel, Word, Outlook, and other applications
  • Experienced in working to deadlines, working alone, and as part of a team
  • Experienced in handling data, numbers, and reporting in detail
  • Experienced with HR administration, payroll, and bookkeeping
  • Experienced in administration work in a healthcare setting

Benefits:

  • Competitive hourly rate
  • Flexible working hours
  • Opportunity to work in a dynamic and supportive team
  • Professional development and training opportunities

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