Administrative Assistant

4 weeks ago

London, Greater London, United Kingdom Gray & Associates Recruitment Services Full time

Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to join our team at Gray & Associates Recruitment Services. The successful candidate will provide exceptional support to our Director and team members, ensuring the smooth operation of our office.

Main Responsibilities

  • Provide administrative support to the Director and team members, including drafting communications, minute taking, and coordinating meetings.
  • Assist with event planning, including coordinating with external stakeholders and ensuring the successful delivery of events.
  • Manage the secretariat calendar and diaries of Senior Staff, ensuring they are comprehensive and up-to-date.
  • Process forms, including expense claims and purchase orders, and provide day-to-day financial support to the Finance Manager.
  • Proactively monitor and manage office supplies, handle incoming and outgoing post, and book couriers as needed.
  • Provide travelers with comprehensive travel packs and make rapid and effective decisions on internal processes.
  • Assist with recruitment, contract extensions, and other HR matters, and maintain close contact and communication with the Director and team members.

Requirements

  • Proven experience of providing effective administrative support in a complex organisation.
  • Highly professional and effective communication skills, both verbal and written, with exceptional attention to detail.
  • Ability to work to tight deadlines, prioritise duties, and be available to work closely with the team.
  • Experience of minute taking, event coordination, and financial support.
  • Plans, prioritises, and organises work to achieve objectives on time.

About Us

Gray & Associates Recruitment Services is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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