Artistic Liaison

4 weeks ago

London, Greater London, United Kingdom Theartgorgeous Full time

Key Responsibilities:

As an Artist Coordinator at Theartgorgeous, you will be the primary point of contact for internal enquiries and communication with artist studio teams. Your key responsibilities will include:

  • Managing the inventory database to ensure accuracy and up-to-date information on pricing, status, image, strategy, loans, and consignments.
  • Maintaining and managing interest/priority client lists for high-demand artists and communicating ordering and outcome regularly with the Sales team.
  • Ensuring artists' schedules are updated on a bi-weekly basis, utilizing Google Alerts to track upcoming artist events and relevant press.
  • Communicating effectively with internal artist email groups regarding incoming work, returns, technical queries, and other miscellaneous information.
  • Overseeing the creation of presentation materials for Sales and Artist Liaisons ahead of trips or meetings relating to your artists.
  • Managing and coordinating sales packs in advance of all internal and external exhibitions for your designated artists.
  • Managing all communication with Sales regarding exhibition details, pricing, and availability of works in advance of all internal and external exhibitions.
  • Drafting précis for all incoming artworks and drafting offer letters for exhibitions.
  • Creating and managing weekly exhibition sales reports for the Directors.
  • Liaising monthly with Accounts to review artist statements and flag any queries.
  • Fielding inventory stock queries, such as old work, prices, and availability of works.
  • Facilitating conversations between Sales and Artist Liaisons regarding new works for Art Fairs and communicating regularly with the Art Fair Coordinator.
  • Communicating art fair participation with the studios and providing images of work on stand when necessary.
  • Communicating any sales made at fairs to artist studios as requested by Sales Liaison.
  • Reviewing and undertaking analysis of data provided in quarterly reports with Artist and Sales Liaisons: sales activity, geographies, etc. Prepare presentation document for Artist Strategy meetings.
  • Coordinating with Sales Liaison and/or Artist Liaison to conduct annual price reviews, ensuring the Inventory is updated and all changes are communicated to the relevant teams.
  • Liaising with studios on specific client requests for works and communicating timeline and track progress of discussions effectively.
  • Creating and maintaining internal sales reports detailing holds, sales, discounts, fabrication costs, exhibition costs when required.
  • Liaising with Registrar regarding consignment paperwork (internal and 3rd party) and transport of artworks from studio.
  • Producing accurate sales reports for artists as required by their studios and Artist Liaison/Sales Liaison.
  • Coordinating and attending quarterly check-ins with Sales and Artist Liaisons; providing action points from Artist Strategy Meetings for review.
  • Managing and monitoring physical stock held in managed sites and coordinating regular stock reviews and returns with Artist Liaison, Sales Liaison, and Registrar.
  • Obtaining sign-off on all artist-related costs from Director, Curatorial Business Management.

General Responsibilities:

As an Artist Coordinator at Theartgorgeous, you will also be responsible for:

  • Managing formal communication with studios for upcoming auction lots and auction results, in consultation with the Sales Liaison.
  • Setting up studio visits for Sales department and client for your artists as and when appropriate.
  • Preparing itineraries and welcome packs for visiting artists and artists' assistants coming to London only.
  • Booking flights and accommodation for artists/artists' assistants as and when necessary (in line with agreed budgets).
  • Coordinating gifts for artists (birthdays, Christmas, etc.).
  • Attending artist events on behalf of the gallery/Artist Liaison/Sales Liaison if requested.

Departmental Involvement:

As an Artist Coordinator at Theartgorgeous, you will be expected to:

  • Attend weekly Sales and Artist Liaison meetings as requested.
  • Deal with other ad-hoc duties as allocated by the Artist Liaison/Sales Liaison/Director, Curatorial Business Management.

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