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**Executive Assistant**, **Administrative Manager**, **Operations Coordinator**, **Centre Administrator**, **Business Support Manager**

2 months ago

Harrow, United Kingdom Tate Full time

About the Role

We are seeking an experienced and highly organized Executive Assistant to provide vital support to our Centre Manager and ensure a welcoming and efficient environment for tenants, clients, and visitors alike.

Key Responsibilities:

  • Collaborate with the Centre Manager to ensure smooth day-to-day operations, including financial administration (purchase orders, invoice approvals) and budget management.
  • Oversee office administration to ensure efficiency and streamline processes.
  • Manage car park usage data, income reconciliation, and permit allocations.
  • Support business development initiatives, customer service standards, marketing, and commercialization projects.
  • Liaise regularly with tenants to provide guidance on the centre's day-to-day operations.
  • Implement minor works and manage routine expenditure under the supervision of the Centre Manager.
  • Assist with setting and controlling service charge budgets, quarterly variance reporting, and reconciliation.
  • Prepare site regulations and oversee contractor permits.
  • Maintain accurate records and tenant files in line with best practices.
  • Connect with local organizations to promote the Centre through networking and events.
  • Help in the preparation of the monthly management report.

Health & Safety:

  • Ensure compliance with company Health & Safety policies.
  • Report any accidents, injuries, or health and safety concerns immediately.
  • Work in collaboration with the Centre Manager to ensure a safe environment for all.

Requirements:

  • Strong administrative and organizational skills.
  • Ability to manage multiple projects and work to deadlines.
  • Excellent communication and relationship-building skills.
  • Experience in budget management and financial administration.
  • Proactive, with an eye for detail and a passion for delivering high-quality service.

What We Offer:

  • A varied and dynamic role within a supportive team environment.
  • Opportunities to engage in diverse projects and contribute to the enhancement of the Shopping Centre.
  • Competitive salary and benefits.