Financial Operations Coordinator

2 weeks ago


Grimsby, North East Lincolnshire, United Kingdom Newby Leisure Limited Full time
  • About the Role

At Newby Leisure Limited, we are seeking a skilled Accounts and Sales Order Administrator to join our team full-time. This role requires a versatile and detail-orientated individual who is highly organised and accurate in their work. Your work will be integral to maintaining smooth financial and administrative operations, supporting both the Accounts and Sales Order teams to ensure our operations run smoothly from start to finish.

Key Responsibilities

  1. Accounts Administration
  • Set up and maintain supplier accounts in Sage, ensuring all data is accurate and up to date.
  • Build strong relationships with suppliers, addressing and resolving queries and discrepancies as they arrive.
Purchase Order Processing
  • Accurately attach purchase orders (POs) to proof-of-delivery (POD) documents.
  • Handle any purchase order queries to support timely and efficient processing.
Invoice Processing
  • Code and key supplier invoices with precision and cross-check invoice amounts to verify accuracy.
  • Regularly update price lists ensuring they reflect current rates for seamless pricing.
Payment Preparation
  • Prepare invoices for payment in a timely manner.
  • Process supplier payments and issue remittance advice to confirm payments have been made.
General Accounts Support
  • Provide additional support for any other accounting tasks, as needed ensuring that all financial operations run smoothly.
Holiday Coverage
  • Provide essential support for the sales order process team, including covering administrative tasks during team absences and holidays.
Documentation and Data Management
  • Organise, file and archive documentation within our electronic management system.
  • Maintain databases with accuracy, generating management reports as directed by supervisors.
Order Processing
  • Process electronic requests for trade and online orders, including creating orders and processing invoices through our financial management system.
Logistics and Order Coordination
  • Collaborate closely with the distribution team to allocate and process orders.
  • Communicate with customers and transport to confirm and coordinate delivery dates, ensuring all parties are informed and deadlines are met.
General Office Administration
  • Provide essential office support including answering the phones, responding to emails, photocopying and managing general office supplies and tasks.
  • Act as point of contact for routine enquiries.


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