Business Development and Administration Assistant
4 weeks ago
Wilkin Chapman is seeking a talented Business Development and Administration Assistant to join our dynamic Marketing team. As a key member of our team, you will play a vital role in supporting our business development, marketing, and events activities.
As a Business Development and Administration Assistant, you will be responsible for planning and organizing administrative tasks, managing priorities, and meeting deadlines. You will also assist with the setup and pack-down of events, both internally and off-site, and manage and update the networking activities calendar.
Key responsibilities will include:
Planning & Organising
- Working with the activity lead, take responsibility for completing administrative/data processing tasks, manage priorities and organise own workload to successfully meet deadlines.
- Organising meetings and effectively managing diaries for the team and wider stakeholders.
- Take minutes during meetings where appropriate and progress the necessary outcomes of these meetings.
- Assist with the set up and pack-down of events, both internally and off-site, working closely with the senior events executive.
- Manage and update the networking activities calendar requesting details from colleagues as necessary.
Processes
- Understand the processes relating to invoicing, processing client data and the full event cycle.
- Take a clear interest in seeing that projects are successfully completed and internal requests from colleagues are handled appropriately.
Record & Document Production
- Produce accurate records using the most appropriate IT package.
- Update and review databases, record information and produce limited data analysis where required.
- Assist with presentations and proposal documents linked to the department requirements and in accordance with the firm's brand guidelines.
- Maintain records in accordance with the team's needs and in compliance of firm's procedures.
- Maintain stock levels of literature and promotional items.
Requirements:
- Excellent time management and organisational skills and work to tight deadlines.
- Be self-motivated and capable of working on own initiative and as part of a team.
- Proficient in the use of all Microsoft packages, Excel, Word and PowerPoint being a priority.
- Excellent accuracy and attention to detail.
- Previous administration experience.
- Driving licence and access to a car.
- Excellent interpersonal skills.
- Deliver responsibilities efficiently and with integrity.
- Awareness of social media platforms, especially those relating to business use. i.e. LinkedIn.
- 3 A-levels at grade C or above, or equivalent Level 3 qualification.
- 5 GCSE's including Maths and English at grade 4 or above.
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