Payroll and HR Coordinator

Job Summary:

MacTaggart Scott is seeking a highly organized and detail-oriented Payroll and HR Administrator to join our team. As a key member of our HR department, you will be responsible for providing administrative support and ensuring the accurate and timely processing of payroll and HR-related tasks.

Key Responsibilities:

• Payroll Administration: Ensure the accurate and timely payment of all employees, including processing payroll, managing employee data, and maintaining payroll records.
• Pensions Administration: Manage pension records, ensure accurate and reliable pension payments, and maintain compliance with relevant pension legislation.
• HR Support: Provide administrative support to the HR department, including developing and implementing HR-related processes and procedures, maintaining employee records, and ensuring compliance with relevant HR legislation.
• Time and Attendance Management: Administer the company's Time and Attendance System, ensuring accurate employee records and managing absence processes.
• Employee Onboarding: Assist with the onboarding process for new employees, including setting up new starters in the system and ensuring they have the necessary information and resources.
• HR Shared Mailbox: Manage the HR shared mailbox, responding to employee queries and ensuring timely and effective communication.
• Absence Management: Monitor absence processes, ensuring absence forms, fit notes, and return-to-work forms are completed and input into the system.
• Probation Reviews: Ensure probation reviews are completed by managers, and maintain accurate records of employee performance and development.
• Long Service and Retirement Process: Administer the long service and retirement process, ensuring accurate and timely processing of employee benefits.
• GDPR Compliance: Ensure employee files are maintained in accordance with GDPR regulations.

Requirements:

• Payroll Experience: Proven experience in payroll administration, including processing payroll, managing employee data, and maintaining payroll records.
• Administrative Experience: Experience working in a busy administrative role, with the ability to prioritize tasks and manage multiple projects.
• Payroll Legislation: Awareness of payroll legislation, including relevant laws and regulations.
• Technical Skills: Strong PC skills, particularly in MS Office, and ability to learn new systems and software.
• Attention to Detail: Strong attention to detail, with accurate record-keeping and ability to maintain confidentiality.

Benefits:

• Free Onsite Parking: Free parking available on site.
• Flexible Working Hours: Option of a 4 or 5-day working week and flexible working hours.
• Flexitime: Flexitime arrangements available.
• Company Pension: Company pension scheme available.
• Cycle to Work Scheme: Cycle to work scheme available.
• Employee Discount: Employee discount scheme available.
• Free Flu Jabs: Free flu jabs available.
• Health and Wellbeing Programme: Health and wellbeing programme available.
• Life Insurance: Life insurance available.
• Sick Pay: Sick pay available.