Administrative Operations Coordinator

4 days ago


Tandridge, United Kingdom Parker Jones Group Ltd Full time

Job Summary:

Parker Jones Group Ltd is seeking an experienced Office Manager / Personal Assistant to play a critical role in managing daily office operations and providing administrative support to the CEO.

Key Responsibilities:
  1. Oversee day-to-day office operations to ensure efficiency and productivity.
  2. Manage office supplies, equipment, and maintenance, ensuring smooth functioning.
  3. Coordinate with vendors, contractors, and service providers for facility management (repairs, HVAC equipment, etc.).
  4. Ensure compliance with health and safety regulations within the office environment.
  5. Organise and manage office files, records, and documentation (both physical and digital).
  6. Supervise office support staff, such as receptionists or administrative assistants.
  7. Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  8. Support in planning and coordinating company events, team meetings, and training sessions.

Requirements:

  1. Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role.
  2. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  3. High attention to detail, especially when handling financial data and confidential information.
  4. Ability to manage multiple projects and deadlines.

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