Administrative Assistant

2 weeks ago


Kilmarnock, East Ayrshire, United Kingdom NHS Scotland Full time
About the Role

NHS Scotland is committed to fostering an inclusive and diverse work environment, where every employee feels valued and empowered to contribute their best. We are seeking a highly skilled and organized individual to join our team as a Personal Assistant, supporting the Health Records Management team at University Hospital Crosshouse.

Key Responsibilities
  • Provide comprehensive secretarial and administrative support to the Health Records Management team, ensuring seamless day-to-day operations.
  • Prepare correspondence, meeting notes, and other documents for manager's signature, maintaining high standards of accuracy and attention to detail.
  • Manage human resource aspects, including staff recruitment, changes to terms and conditions, and terminations, ensuring compliance with HR policies and procedures.
  • Offer guidance on health records secondary storage systems, ensuring efficient and secure data management.
Requirements

To succeed in this role, you will require a HNC or relevant secretarial qualification, as well as extensive management team-level secretarial experience. Proficiency in Microsoft Office 365, including Word, Excel, Outlook, and Teams, is essential.

Working Arrangements

This is a full-time position, working 37 hours per week. The hours of duty are Monday to Thursday, 8am to 4.15pm, and Friday, 8am to 3.45pm.

How to Apply

To apply for this exciting opportunity, please complete the application process on JobTrain. Please note that we do not accept CVs, and late applications will not be considered. For assistance with the application process, please refer to the provided links and resources.



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