Office Lead
1 week ago
Job Summary
This role is open to applicants currently working within an NHS Trust within the Hampshire and Isle of Wight Integrated Care System (HIOW ICS).
We are seeking a highly organized and proactive Office Lead to support our Microbiology Lab team, Microbiology Clinicians & Managers, and the OPAT team. This role requires a dynamic individual with secretarial skills and the ability to manage two reception staff effectively.
Main Duties of the Job
Administrative Support: Provide comprehensive administrative support to the Microbiology Lab team, Microbiology Clinicians, Managers, and the OPAT team. Assist in the preparation of reports, correspondence, presentations, and meeting materials.
Reception Management: Oversee the daily operations of the reception area, ensuring a welcoming and efficient environment. Manage and provide guidance to two reception staff, ensuring a high standard of customer service and professionalism.
Communication Coordination: Serve as the primary point of contact for internal and external communications. Facilitate communication between lab personnel, medical staff, and external stakeholders to ensure seamless collaboration.
Office Operations: Proactively manage office supplies, equipment maintenance, and other logistical tasks to ensure the smooth functioning of the office. Implement and maintain organizational systems to improve efficiency and productivity.
Scheduling and Coordination: Manage complex calendars for the Laboratory team, and the doctors, including using HealthRoster to record shifts and annual leave, scheduling meetings, appointments, and events. Also, liaise and organize Junior Doctor rotations.
Data Management: Maintain and organize confidential records and databases. Ensure accuracy and completeness of documentation and assist with data entry and analysis as required.
About Us
Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire. Our vision is to provide outstanding care for every patient.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Job Responsibilities
We are happy to talk flexible working - all requests for flexible and part-time working will be considered.
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
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