Operations and Finance Coordinator

2 weeks ago


London, Greater London, United Kingdom STOIX | B Corp™ Full time

Job Overview: As Operations and Finance Coordinator, you will oversee a range of critical business functions, including finance, payroll, invoicing, diary management, CRM management, and more.

About the Role:

This is a fantastic opportunity to join a high-performing team and provide direct support to the founders in driving the company's continued success.

Responsibilities:

  • Financial Process Management: Manage the company's financial processes, including payroll, invoicing, and expenses. Liaise closely with external accountants to ensure timely and accurate financial reporting.
  • Schedule Coordination: Efficiently manage the founders' schedules, coordinating meetings, travel arrangements, and appointments.
  • Clinical Relationship Management: Maintain and update the CRM system, ensuring that all client and candidate data is accurate and up to date. Optimise CRM use for business insights and operational efficiency.
  • Contract Management: Draft, review, and manage contracts with clients, suppliers, and contractors. Ensure that all contractual agreements meet legal requirements and internal policies.
  • Event Planning: Organise and execute internal and client-facing events, including team meetings, networking events, and client lunches.
  • Founders' Support: Provide comprehensive administrative support to the founders, ensuring they have everything they need to focus on high-priority tasks.
  • Office Operations: Ensure the smooth running of day-to-day office operations, including supplier management, procurement, and IT coordination.
  • Process Improvement: Continuously assess and improve operational processes, identifying areas for increased efficiency and automation.

About You:

  • Experience: Proven experience in an Operations or Office Management role, ideally in a fast-paced, professional environment.
  • Financial Knowledge: Strong financial knowledge, with experience managing payroll, invoicing, and credit control.
  • Organisation: Excellent organisational and multitasking skills, with the ability to prioritise effectively.
  • Clinical Relationship Management: Proficiency in CRM systems, Microsoft Office, and financial software.
  • Communication: Exceptional communication and interpersonal skills, with the ability to liaise effectively across teams and with clients in both written and verbal formats.
  • Problem-Solving: A proactive, problem-solving mindset with the ability to work independently and anticipate team needs.

What We Offer:

A competitive salary and benefits package, circa £40K Basic Salary + 25 days Holiday + Pension + Healthcare. The chance to work closely with founders and make a significant impact on the company's operations. A collaborative and innovative work environment with opportunities for career progression.



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