Property Administrator Assistant

7 days ago


London, Greater London, United Kingdom Westway Trust Full time
Job Overview:
Westway Trust seeks an experienced Property Administrator to provide efficient administrative support to its Property team. As a key member of the department, you will be responsible for maintaining accurate records, handling customer inquiries, and performing various administrative tasks. The successful candidate will possess excellent communication skills, both written and verbal, and be able to work effectively in a fast-paced environment.

Responsibilities:
• Provide administrative support to the Property team, including daily filing, archiving, photocopying, scanning, and record-keeping
• Serve as the initial point of contact for property-related inquiries from tenants, customers, contractors, and the community
• Coordinate the general day-to-day activities of the Head of Property & Estates, including emails, posts, and voicemails
• Assist with preparing and maintaining property particulars, void reports, and reviewing property marketing websites for current information
• Cross-reference and manage prospective tenant selection lists with historical inquiry lists, alerting the team of repeat or active inquiries
• Conduct regular site visits to record Health and Safety/Fire Risk Assessment breaches and report them to the Facilities Management team
• Prepare notification details for relevant authorities regarding entry and exit of tenants
• Assist with servicing property meetings by circulating papers and coordinating actions where required

Requirements:
• Minimum 1 year's experience in a busy property department
• Broad understanding of commercial property or transferable skills from a different sector
• Excellent customer service skills, with the ability to provide a friendly and efficient service to customers, staff, and tenants
• Good time management, attention to detail, organisational skills, and ability to work under pressure with changing priorities
• High level IT skills and experience using MS Office (Word, Excel, PowerPoint)

Benefits:
• Great location in the heart of Portobello, North Kensington
• Generous holiday entitlement of 25 days per year + statutory bank holidays
• Investor in People (IiP) employer
• Free gym membership at a nearby health club
• Life Assurance
• Season ticket/bicycle loan

Salary: £35,000 - £40,000 per annum, depending on experience.

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