Boarding Administrator Assistant

1 day ago


Leeds, Leeds, United Kingdom NHS Full time

We are seeking a seasoned administrator to support the NHS Company Secretary with all aspects of corporate governance and administration of the Board and its Assurance Committees.

This role requires a high level of understanding of Standing Orders, Scheme of Delegation and Standing Financial Instructions, which will be used to inform decision-making within the Board and its Assurance Committees.

The ideal candidate will have excellent organizational skills, be able to juggle multiple priorities and deliver work to fixed deadlines. They will also be flexible and able to adapt to changing circumstances.

  • Accurately recording high-level quality minutes for Committee, Board and Regional meetings, with clear identifiable actions and audit trails providing evidence of how decisions were reached.
  • Lead on the distribution and follow-up of actions via the Action Tracker.
  • Ensure that Board and Committee documents are retained in line with the Corporate Record Retention Policy.
  • Coordinate the maintenance of the online Conflicts of Interest system and extract data to report on annual compliance to the Executive Team.
  • Provide training and mentoring to new administrators to the Assurance and Management Committee structure.
  • Ensure that processes/procedures comply with legislative requirements, including Health & Safety, Data Protection, Freedom of Information Act and confidentiality.

The post holder will be responsible for the administration of policy for the Management of Conflicts of Interest, working closely with the external supplier to maintain accurate records, facilitate communication, and reporting.

Key qualifications include a degree or equivalent relevant experience, RSA3 typing/word processing or equivalent, and an excellent knowledge of IT database management systems.



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