Programme Administration Coordinator

4 weeks ago


London, Greater London, United Kingdom DiverseJobsMatter Full time
Job Description

We are seeking a highly organized and detail-oriented Programme Administration Coordinator to join our team at DiverseJobsMatter. As a key member of our team, you will be responsible for the administration and organization of our in-person and online training events, ensuring that our small office runs smoothly.

You will work closely with our Client Account Managers to provide excellent service and communication to our clients and trainer team around the world. Additionally, you will provide administration support to our Directors.

Clients & Logistics
  1. Day-to-day administration of our large-scale training programmes, including booking trainers, creating schedules, and distributing joining instructions and Zoom links.
  2. Liaising with client contacts to set up logistics for training events and sharing logistical information with the trainer team.
  3. Booking hotels for international travel and supporting the trainer team with ad-hoc travel arrangements.
  4. Administration of 1:1 coaching sessions, managing invites and diaries.
Programme Delivery
  1. Acting as a technical host for virtual training courses, opening links, and putting participants into breakout rooms.
  2. Supporting our Creative Directors with administration of recruitment, onboarding, and development initiatives for our international trainer community.
  3. Finance administration support, including collating expenses receipts and summaries.
Office Administration
  1. Answering the main business phone line, buying office supplies, and providing basic technology support.
  2. Organizing team days and posting out materials.


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