Program Assistant

3 weeks ago

Washington, Sunderland, United Kingdom World Bank Group Full time
About the Position

The World Bank Group is seeking a highly organized and detail-oriented Program Assistant to join its Climate Finance & Economics Unit (SCCFE). As a key member of the team, you will provide administrative support to designated members of the team, including organizing meetings, preparing documents, and managing communication.

Key Responsibilities
  • Team Assistance and Administrative Support: Offer administrative support to designated members of the team, including organizing team meetings, preparing documents, and managing communication.
  • Document Management: Oversee the organization, filing, and retrieval of documents, ensuring that all records are maintained accurately and securely as directed by SCCFE leads.
  • Office Coordination: Work closely with Senior Program Assistant and other ACS members of the team to manage the daily operations of the office, including ordering supplies, maintaining office equipment, liaising with vendors, and managing certain procurement and hiring-related tasks.
  • Efficiency and Initiative: Proactively identify areas for improving administrative processes and take initiative to streamline tasks and enhance office efficiency.
  • Technical Proficiency: Utilize office software and tools proficiently, including Word, Excel, and PowerPoint.
Requirements
  • BA in relevant discipline (e.g., international affairs, public administration, management, or other fields related to international development) plus at least 10 years of relevant experience.
  • Experience of working in a Program Assistant role at the World Bank or any other similar organizations.
  • Hands-on experience with complex event planning, service procurement, transaction processing, and implementation.
  • Experience with WB procurement systems (RFXnow, AdminPortal, etc.).
  • Experience with working on analytic or research-type activities is preferred.
  • High degree of discretion in dealing with internal and external clients, staff, and managers at all levels, and in handling confidential and sensitive information.
  • Excellent organizational skills and oral and written communication skills in English.
  • Track record of teamwork in multi-cultural environments and ability to produce high-quality results and outputs with limited supervision.
Skills/Knowledge
  • Very strong organizational skills, attention to detail, and ability to manage multiple tasks at the same time under tight deadlines.
  • Ability to quickly analyze data and data inter-relationships and make recommendations on process, system, and control improvements.
  • Proficiency in Microsoft Windows applications, such as Excel, Word, and PowerPoint, including advanced spreadsheet design, manipulation, and analysis skills.
  • Knowledge of administrative and HR functions in WBG and proven experience in handling high-level corporate tasks and clearance processes with tact and discretion.
  • Familiarity with World Bank data management and reporting systems, including SAP, the Operations Portal, and MyTF is preferred.
  • Experience with organizing and maintaining complex information systems and demonstrated ability to facilitate knowledge sharing.
  • Excellent interpersonal skills with the ability to collaborate and interact with staff at all levels.
  • Client-focused, excellent team player, and demonstrated ability to work independently as well as in a team environment.
World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life, and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

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