Program Assistant
4 weeks ago
We are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our team in the Environmental and Social Policy and Risk (CES) Department. The successful candidate will be responsible for a range of administrative and operational tasks, including scheduling meetings, managing the workflow, and preparing materials for meetings.
Key Responsibilities
• Schedule meetings, conference calls, and video conferences, and prepare materials for meetings.
• Track incoming requests, manage the workflow, and follow up on agreed-upon actions, deadlines, and priorities as needed.
• Support office management and administrative functions, including actions taken in SAP, Admin Portal, TRS, LARS, e-Performance, etc.
• Coordinate meetings and events, videoconferences, workshops, retreats, office supplies, and IT services.
• Answer and redirect inquiries using initiative and good judgment.
• Prepare and process all aspects of travel arrangements, including logistics, visas, and mission briefs, as needed.
• Maintain and coordinate general office procedures and guidelines, and ensure their dissemination.
• Ensure documents and correspondences are properly handled and filed for cloud-based and physical archive files.
About the Team
The CES Department is responsible for managing Environmental and Social (E&S) risks on IFC's projects, and the Program Assistant will play a key role in supporting this work. The team is committed to delivering high-quality results in a fast-paced and dynamic environment.
What We Offer
We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. If you are a motivated and organized individual with excellent administrative skills, we encourage you to apply for this exciting opportunity.
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