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Music Industry Assistant

2 months ago

London, Greater London, United Kingdom Wasserman Full time
About Wasserman

Wasserman is a global leader in the sports, music, and entertainment industries. Founded in 2002, we represent many of the world's most iconic sports and entertainment figures, musical artists, brands, and properties, empowering them to shape culture and captivate audiences worldwide.

Our music division, Wasserman Music, is a passionate, experienced, and entrepreneurial team of agents and music lovers. Our global team of unparalleled tastemakers and long-term artist development strategists builds significant careers from the ground up. We are equipped with an established infrastructure, an inclusive culture, and a suite of powerful resources and capabilities to ensure the success of our clients throughout the world.

Headquartered in Los Angeles, we operate globally across 27 countries and more than 62 cities, including major hubs in the Americas, Europe, and Asia. For more information, please visit our website.

About the Role

We are seeking an experienced Music Industry Assistant to join our team in London. As an Assistant, you will be responsible for providing administrative support to our agents in client and internal matters.

Key Responsibilities
  • Maintain accurate records of artist contact information and deal memos in our bespoke CRM booking system.
  • Keep client bios, riders, and marketing assets up to date.
  • Enter offers and relevant show details into our CRM booking system.
  • Issue contracts for confirmed performances and handle subsequent contract amendments.
  • Track unreturned contracts and chase signed contracts.
  • Complete and issue artist itineraries.
  • Create and send invoices for show-related payments (deposits, balances, etc).
  • Track, collect, and enter settlement figures into our CRM; notify our accounting department to generate statements.
  • Track unpaid deposits and liaise with our accounting team to ensure show funds are received on time.
  • Prepare and issue immigration paperwork (Certificate of Sponsorship).
  • Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork.
  • Set and confirm meetings and maintain calendars for agents and internal artist calendars.
  • Manage inbound phone calls on behalf of agents.
  • Book agent business travel as necessary.
  • Submit agent expense reports.
  • Manage show and festival guest lists.
  • Take on additional tasks and responsibilities as assigned.
Requirements
  • Previous experience in a Music Assistant role.
  • Excellent organizational skills.
  • Excellent communication skills.
  • Proficient with CRM systems, Outlook, and Word.
Benefits
  • Annual discretionary bonus.
  • 25 days per annum plus UK bank holidays, and additional DE&I days.
  • Pension.
  • Employee Assistance Programme.
  • Season Ticket Loan.
  • Health Cash back plan or private medical insurance.
  • Cycle to work scheme.
  • Gym Flex.