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Facilities Coordinator

2 months ago

Leeds, Leeds, United Kingdom Huntress Full time
About the Role

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team in central Leeds. This is a newly created role, initially a 6-month Fixed Term Contract, with the possibility of extension.

As a Facilities Coordinator, you will be responsible for managing records and ensuring compliance with health and safety regulations. You will also coordinate between the business and third parties, including suppliers, and manage documents and equipment.

Key Responsibilities
  • Manage health and safety documentation and ensure compliance with regulations.
  • Coordinate with suppliers and third parties, including ordering equipment and processing invoices.
  • Manage documents and equipment, including assigning incoming emails and prioritizing tasks.
  • Complete facilities documentation for all offices, including regular checks and updates.
  • Schedule periodic office services inspections and checks.
  • Coordinate office lease and service charge administration.
  • Sign off invoices and raise queries with unexpected amounts.
  • Manage equipment, including for joiners and leavers, and maintain lists of equipment staff have at home.
  • Record office equipment and disposal of items for each office.
  • Complete certificate checklists.
  • Support with documentation for EU offices.
  • Organize visits from contractors when needed.
  • Provide ad hoc receptionist cover when needed.
About You
  • Prior experience in an administrative role.
  • Experience of working to strict deadlines.
  • High attention to detail.
  • Strong self-organizational ability.
  • A team player.
  • Comfortable dealing with numbers and figures.
  • Ability to engage in physical tasks such as moving equipment and setting up meeting rooms.

This is a fully office-based role. If you are an experienced administrator, ideally with facilities management experience, please click apply today.