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Personnel Logistics Coordinator

2 months ago

Burnley, Lancashire, United Kingdom CRC Evans Full time
{"Job Title": "Personnel Coordinator", "Job Description": "Job Overview

CRC Evans is seeking a highly organized and detail-oriented Personnel Coordinator to support the EMEAA Project Delivery team with execution of all personnel logistics relating to project assignments.

The successful candidate will be responsible for ensuring that all personnel mobilizing to projects have the correct training, visas, documentation to meet project requirements.

Key Responsibilities:

  • Assist with ensuring that all personnel have necessary training, visas, and documentation.
  • Coordinate the process of obtaining second passports, visa applications, and work permits.
  • Assist with manning assigned projects with competent, certificated, and medically fit personnel.
  • Liaise with operations team for scheduling and facilitation of personnel changes.
  • Track and record comprehensive and accurate personnel movements for projects.
  • Maintain all offshore personnel records and certification.
  • Manage global travel arrangements and in-country personnel logistical requirements.
  • Coordinate accommodation, travel, and logistical requirements for project personnel.
  • Prepare project assignment conditions, travel letters, and other travel or project information.
  • Support project team with cost tracker accuracy and finance with accurate payroll information.
  • Deal with associated payroll queries and re-direct queries to HR or payroll as necessary.
  • Validate and approve offshore personnel timesheets and expense claims.
  • Raise purchase orders and validate costs.
  • Provide support with agency offshore recruitment activities.
  • Record offshore personnel holidays or leave requirements.
  • Order, log, and arrange delivery of PPE requirements for field personnel.
  • Attend and minute weekly operations meeting and other project meetings as required.
  • Support project-specific work and new initiatives across the business.
  • Suggest improvements on areas the personnel team can operate more efficiently.
  • Participate in out-of-hours on-call rota and participate in the department and emergency on-call response rota.

Requirements:

  • Good level of standard grades or HNC.
  • Experience of working in a fast-paced personnel logistics department preferably within the Energy sector.
  • Experience of visa applications preferably Work visas/Permits/Residencies.

Skills & Knowledge:

  • Able to use own initiative and self-motivated with excellent time management.
  • Capable in working under pressure, to deadlines, and operate in a fast-paced environment.
  • A "can do" positive attitude, with a focus on delivery.
  • Excellent communication skills - oral and written.
  • Strong problem-solving and decision-making skills.
  • Flexible team player with the ability to work as part of a team.
  • Highly organized and efficient with attention to detail.
  • Honest, trustworthy, confidential, and discreet.
"}