Event Operations Manager

19 hours ago


High Wycombe, Buckinghamshire, United Kingdom Searcys Full time
Compensation and Benefits

The estimated annual salary for this role is between £35,000 to £45,000, depending on experience.

Searcys offers a comprehensive benefits package, including:

  • A 50% discount on food and beverages at Searcys venues
  • Enrolment in the company pension scheme
  • Up to 38 days annual leave (dependent on job role)
  • Enhanced Maternity and Paternity Leave
  • Access to everyday discounts and communication portal
  • Employee assistance program and qualified Mental Health First Aiders
  • Meals are provided on shift when working within one of our venues
  • Birthday off to celebrate in style
  • A day off to volunteer/give back to the charity of your choice
About the Role

This Office and Administrative Professional will play a crucial role in overseeing the financial operations of our catering and client services. They will ensure accuracy, efficiency, and compliance with financial regulations.

The ideal candidate will have a strong background in finance, excellent analytical skills, and a passion for the catering industry.

Key Responsibilities
  • Liaising between the production kitchen in High Wycombe and the sales office in London
  • Managing and organising the kitchen and sales administration for the business
  • Supporting the Executive Chef and General Manager in accurate reporting
Daily Tasks
  • Processing purchase invoices and approving E-invoices
  • Assigning purchase invoices to each event
  • Raising sales invoices (deposits, final spends)
  • Updating the sales tracker post-event with actual revenue
  • Managing goods received tracker
  • Working with the sales team to ensure client requirements are communicated to the kitchen
  • Assisting in the production of allergen forms for each event
  • Inputting special diet and nutritional information into function sheets
Weekly Tasks
  • Closing week on accounting system
  • Conducting debt analysis
  • Sales tracker analysis and sense check
  • Compiling the purchasing report
  • Inputting payroll hours into HR system
  • Attending planning meetings with the Head Chef and updating the food sheets for upcoming events post-meeting
Monthly Tasks
  • Reconciling accruals for month-end accounts
  • Reconciling prepayments for month-end accounts
  • Credit card statement reconciliation
  • Updating the staff transfer tracker
  • Updating stock sheet prices
  • Managing office supply purchasing and budget accordingly
Ad-hoc Tasks
  • Analysis of procurement including set-up and de-list supplier requests
  • Spot checks of food, drink, and consumable stocks
  • Spot checks of GDPR processes
  • Spot checks of credit card terminals
  • Post-events P&L compilation and analysis
  • Verifying costings accuracy
  • Updating staff files
  • Onboarding and right to work checks
  • Reporting on training position
  • Managing building maintenance, equipment repairs, and office-related matters
  • Uploading and attaching tasting photos and notes to event files


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