Event Operations Manager
19 hours ago
The estimated annual salary for this role is between £35,000 to £45,000, depending on experience.
Searcys offers a comprehensive benefits package, including:
- A 50% discount on food and beverages at Searcys venues
- Enrolment in the company pension scheme
- Up to 38 days annual leave (dependent on job role)
- Enhanced Maternity and Paternity Leave
- Access to everyday discounts and communication portal
- Employee assistance program and qualified Mental Health First Aiders
- Meals are provided on shift when working within one of our venues
- Birthday off to celebrate in style
- A day off to volunteer/give back to the charity of your choice
This Office and Administrative Professional will play a crucial role in overseeing the financial operations of our catering and client services. They will ensure accuracy, efficiency, and compliance with financial regulations.
The ideal candidate will have a strong background in finance, excellent analytical skills, and a passion for the catering industry.
Key Responsibilities- Liaising between the production kitchen in High Wycombe and the sales office in London
- Managing and organising the kitchen and sales administration for the business
- Supporting the Executive Chef and General Manager in accurate reporting
- Processing purchase invoices and approving E-invoices
- Assigning purchase invoices to each event
- Raising sales invoices (deposits, final spends)
- Updating the sales tracker post-event with actual revenue
- Managing goods received tracker
- Working with the sales team to ensure client requirements are communicated to the kitchen
- Assisting in the production of allergen forms for each event
- Inputting special diet and nutritional information into function sheets
- Closing week on accounting system
- Conducting debt analysis
- Sales tracker analysis and sense check
- Compiling the purchasing report
- Inputting payroll hours into HR system
- Attending planning meetings with the Head Chef and updating the food sheets for upcoming events post-meeting
- Reconciling accruals for month-end accounts
- Reconciling prepayments for month-end accounts
- Credit card statement reconciliation
- Updating the staff transfer tracker
- Updating stock sheet prices
- Managing office supply purchasing and budget accordingly
- Analysis of procurement including set-up and de-list supplier requests
- Spot checks of food, drink, and consumable stocks
- Spot checks of GDPR processes
- Spot checks of credit card terminals
- Post-events P&L compilation and analysis
- Verifying costings accuracy
- Updating staff files
- Onboarding and right to work checks
- Reporting on training position
- Managing building maintenance, equipment repairs, and office-related matters
- Uploading and attaching tasting photos and notes to event files
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