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Administrative Assistant

2 months ago

Chelmsford, United Kingdom Office Angels Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Office Angels. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our facilities company.

Key Responsibilities
  • Booking jobs onto the system and ensuring all necessary details are recorded accurately
  • Overseeing and responding to the shared mailbox
  • Arranging hire equipment and coordinating logistics for jobs
  • Planning the schedule for electricians, optimizing efficiency and minimizing downtime
  • Updating clients on the progress of works, maintaining clear and effective communication
  • Sending completed paperwork onto clients
  • Raising and sending invoices, ensuring accuracy and timeliness
  • Ensuring all SLAs set by the client are met
  • Ensuring compliance is up to date and accurate
  • Dealing with enquiries and queries promptly and professionally
  • Liaising with clients via email and phone, providing outstanding customer service
  • Ordering materials and parts for each job, ensuring availability and timely delivery
  • Working collaboratively with the team to achieve targets and deliver exceptional results
Requirements
  • Proven experience in a similar administrative role
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy
  • Proficiency in MS Office Suite
  • Ability to work well within a team
  • Confidence and proactivity
About Us

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. We are an Equal Opportunities Employer.