Senior HR Administrator/HR Advisor

2 weeks ago

London, Greater London, United Kingdom Office Angels Full time

Job Title: Senior HR Administrator

Salary: £40k-45k

Location: Blackfriars

Benefits

20 days holiday + 8 BH + 4 extra days at Christmas

5% Employer Pension

Training + Development Opportunities

40 hours per week - hybrid 2 days office 3 wfh

Our international client is seeking a driven, ambitious, and hardworking individual to support their HR team and take on the technical recruiting side of the business.

You will be responsible for dealing with technical recruitment for the business, as well as supporting the team with a wide variety of HR duties, including looking after all admin aspects of the employee lifecycle.

This role reports directly into the HR Director, who would be a great mentor, and is a fantastic opportunity for someone ambitious and hardworking.

Your Key Responsibilities Will Include:

  • Prepare new joiner paperwork, including offer letters, contracts, and acceptance/rejection emails, in a timely and accurate manner.
  • Continuous improvement across all HR Admin processes.
  • Approving employee personal detail changes through the HR system.
  • Draft reference letters, post-employment references, visa references, and mortgage/rent references.
  • Supporting HR Advisors & HR Managers with drafting any paperwork required for employee lifecycle changes, e.g., changes to terms and conditions, maternity/parental leave, etc.
  • Responding to employee queries.
  • Sending new joiners welcome emails, scheduling probation reviews for relevant joiners.
  • Coordinating work experience students and interns.
  • Updating other departments of new starters and leavers, coordinating desks, and issuing alarm/entry keys.
  • Requesting and chasing references for new joiners.
  • Provide admin support in application and coordination of airside passes, relevant training, etc.
  • Other ad hoc duties as and when required, e.g., notetaking for employee relation meetings/HR meetings.
  • Arranging meetings, room bookings, and travel arrangements, including flights/accommodation/visas for Directors and teams.
  • Producing Reports and data analysis for HR Director.
  • Printing, Scanning, and Filing as and when required.
  • Coordinating pre-employment and right to work checks for new joiners.
  • Setting up user accounts on HR and internal systems, updating details as necessary.
  • Coordination and distribution of the weekly new joiners and leavers email.
  • Supporting the coordination and delivering company inductions.
  • Maintain e-files for employee paperwork, ensuring files are set up in line with start dates.
  • Leaver administration, including drafting leaver letters and completing termination forms.
  • Archiving leaver e-files and hard copy files.
  • Provide admin support in annual HR processes, such as appraisals, promotions, and salary review, and other project work, e.g., inputting data in spreadsheets, scheduling meetings, preparing paperwork, etc.
  • Administrative Support on any audits that the HR Team are required to participate.
  • Managing front of house and telephones twice a week.

Skills and Experience Required:

  • Graduate with HR assistance experience essential, ideally CIPD full or part qualified.
  • Good communication skills, both verbally and in writing.
  • Maintains a positive attitude towards routine tasks.
  • Strong organisational skills with the ability to prioritise effectively, ensuring all deadlines are met.
  • Pro-active approach.
  • Friendly Customer Focus and strong interpersonal skills.
  • Understands and appreciates the importance of using discretion.
  • Excellent and proven Excel skills.
  • Flexible and collaborative, an ability to thrive in a fast-paced environment.

Desired Skills and Experience: CIPD Level 3 Minimum, strong Administrative skills, and the desire to step up to the Advisory Level.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role, your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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