Executive Assistant

6 days ago

Cambridge, Cambridgeshire, United Kingdom NHS England Full time
Job Description

**Job Summary**

We are seeking a highly motivated and organized individual to provide exceptional administrative support to the Medical Directors within the Medical Directorate at NHS England. The successful candidate will be responsible for managing the director's diary, organizing meetings, and preparing documentation, while maintaining confidentiality and discretion at all times.

Key Responsibilities

  • Diary Management: Provide effective diary management for the director, prioritizing competing demands and ensuring an appropriate balance.
  • Meeting Organization: Organize and manage documentation for meetings, including preparation of agendas and minutes, tracking actions and timeframes as necessary.
  • Documentation Production: Organize and produce reports, papers, presentations, and other documentation in accordance with organizational timeframes.
  • Communication: Act as a contact point for the director, dealing with and responding effectively to queries from internal and external stakeholders.
  • Confidentiality: Handle significant quantities of confidential and sensitive information on behalf of the director, ensuring the appropriate degree of confidentiality and discretion.
  • Risk Management: Understand and highlight risks, issues, and actions, ensuring early identification and proactive mitigation where possible.
  • Flexibility: Demonstrate a flexible approach to work in line with the needs of the business.

Organizational Purpose

NHS England's purpose is to lead the NHS in England to deliver high-quality services for all. This role will contribute to achieving this purpose by:

  • Enabling Local Systems: Supporting local systems and providers to improve the health of their people and patients and reduce health inequalities.
  • Workforce Development: Ensuring our healthcare workforce has the right knowledge, skills, values, and behaviors to deliver accessible, compassionate care.
  • Digital Transformation: Optimizing the use of digital technology, research, and innovation to improve healthcare services.
  • Value for Money: Delivering value for money in the delivery of healthcare services.

Requirements

The successful candidate will have:

  • Excellent Organizational Skills: Demonstrating the ability to manage competing demands and prioritize tasks effectively.
  • Confidentiality and Discretion: Handling sensitive information with confidentiality and discretion.
  • Communication Skills: Effective communication with internal and external stakeholders.
  • Flexibility: Demonstrating a flexible approach to work in line with the needs of the business.

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