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Conference and Events Coordinator

2 months ago

London, Greater London, United Kingdom Royal Society of Tropical Medicine and Hygiene Full time
Job Title: Conference and Social Events Planner

Job Summary:

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is seeking a highly skilled Conference and Social Events Planner to lead the delivery of our meeting and events strategy. As a key member of our team, you will be responsible for planning, coordinating, and executing a wide range of events, including conferences, webinars, social events, and research meetings.

Main Responsibilities:

  • Develop and implement the events strategy to meet the organization's goals and objectives.
  • Manage events from conception to completion, ensuring they are delivered to the highest standard and meet their objectives.
  • Collaborate with the Meetings and Events Committee to optimize meetings, including setting agendas, leading discussions, and writing minutes.
  • Identify, appoint, and manage Scientific Chairs, Committees, and Sub Committees to secure event speakers, attendees, and sponsors.
  • Oversee the income and expenditure budgets for events, ensuring accurate financial record keeping and monthly reforecasts.
  • Support and train colleagues to run meetings and events online.
  • Develop and implement a marketing plan for events to maximize engagement and conversion of attendees to members.
  • Manage event enquiries, relationships with stakeholders, and data capture through our CRM system.
  • Ensure efficient processes exist for ticket sales, paying expenses, and invoices related to events.

Requirements:

  • At least 3 years of experience in event management, with a proven track record of delivering in-person and online events.
  • Strong experience of working with a CRM system and managing suppliers to deliver events.
  • Excellent communication and relationship-building skills, with the ability to inspire others and bring them on board.
  • Strong budget management experience, including forecasting and planning.
  • Can-do attitude, with a willingness to work unsocial hours and undertake travel outside of London and the UK, with reasonable notice.

About Us:

The Royal Society of Tropical Medicine and Hygiene is a Society of over 1,700 members from 100 countries, working in or interested in tropical medicine and global health. We organize and participate in events as a crucial way of showcasing, discussing, and debating key areas of tropical medicine and global health research and practice.