Digital Innovation Projects Coordinator

3 weeks ago

London, Greater London, United Kingdom Firstagency Full time
Project Coordinator - Events & Experiences

At Firstagency, we're looking for a highly organized and detail-oriented Project Coordinator to join our Events & Experiences team. As a key member of our team, you'll be responsible for supporting and executing various tasks within the project lifecycle, ensuring seamless delivery of events and experiences for our clients.

Key Responsibilities:

  • Support the Project Lead and wider Project Team with planning and execution, across multiple key events for in-person, hybrid, and virtual environments.
  • Create, update, and file relevant project working documents, such as master decks, meeting agendas, and minutes, adhering to all Firstagency standards and practices connected to successful project management.
  • Coordinate event collateral and gifts for in-person and virtual events.
  • Support the team with any ad-hoc projects related to the function as needed.
  • Process and track invoices and project expenses, working alongside the Project Lead and Finance team.
  • Ensure timesheets are completed at the end of each working week and monitor accurate project team hours reporting.
  • Research appropriate project suppliers and venues, plus virtual and hybrid platforms, apps, and new technologies, as required.
  • Coordinate host teams, staffing, crew logistics management, and transportation with Project Leads, to ensure the most efficient use of people and time.
  • Work with Global Creative Studio on creative asset tracking and trafficking, from brief to production.

Requirements:

  • 1+ years of experience in end-to-end event management (ideally corporate).
  • Proficient with G Suite, Zoom, and Microsoft Office Suite (including Outlook and Excel, Teams, and SharePoint).
  • Proficient in Excel budget management and reconciliation.
  • Ability to adapt, be flexible, and collaborate with team members in a diplomatic manner.
  • Willing to travel to various locations for site visits and on-site management of events.

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