Business Operations Coordinator

1 month ago

Witney, Oxfordshire, United Kingdom Abbott Full time
About the Role

We are seeking a highly organized and detail-oriented Business Support Administrator to join our manufacturing and R&D facility in Witney, West Oxfordshire. As a key member of our team, you will provide administrative support to our functional business area, directors, and management teams, ensuring seamless operations and exceptional customer service.

Key Responsibilities
  • Coordinate travel arrangements for client area members, including visa applications, flights, accommodation, and transportation.
  • Manage the diaries of directors and senior managers, ensuring timely scheduling and coordination.
  • Assist in the compilation of organizational charts and job descriptions, maintaining accurate records.
  • Track and manage all documents for approval, ensuring compliance and efficiency.
  • Support the implementation of Performance Excellence initiatives, including scheduling annual performance reviews, goals, and growth plan reviews.
  • Deploy systems for tracking headcount, ensuring accurate staffing information and timely issue resolution.
  • Provide administrative support to the Division and wider ADC Witney site, including holiday and absence management.
  • Organize meeting schedules and logistics for visitors and visiting teams, ensuring smooth operations.
  • Coordinate department events, including room bookings, meals, supplies, and poster preparation.
  • Manage office facilities, supervising shared resources, and ordering general stationery supplies and sundries.
  • Ensure effective procurement responsibilities are carried out within budget.
  • Compile and coordinate departmental monthly meeting data and Highlight reports.
  • Manage expenses for the department.
Requirements

To succeed in this role, you will need excellent attention to detail, a logical and methodical approach to problem-solving, and the ability to prioritize tasks effectively. Strong communication and interpersonal skills are essential for building relationships with colleagues across various departments. You will also need to be flexible and adaptable, with good hands-on practical skills and proficiency in Excel and PowerPoint.

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