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Business Operations Coordinator
2 months ago
Abbott Diabetes Care is a leading manufacturer of glucose monitoring systems, with a Global Centre of Excellence for Medical Devices based in Witney, Oxfordshire. We are seeking a highly organized and detail-oriented Business Support Administrator to join our manufacturing and R&D facility.
Key Responsibilities:- Coordinate travel arrangements for client area members, including visa applications, flights, accommodation, and transportation.
- Manage the diaries of Directors and senior managers, ensuring seamless communication and coordination.
- Assist in the compilation of organizational charts and job descriptions, ensuring accuracy and compliance.
- Track and maintain all documents for approval, ensuring timely and efficient processing.
- Support the implementation of Performance Excellence initiatives, including scheduling and coordinating annual performance reviews, goals, and growth plan reviews.
- Deploy systems for tracking headcount, ensuring accurate and up-to-date information for staffing management.
- Provide administrative support to the Division and wider ADC Witney site, including holiday and absence management.
- Coordinate meeting schedules and logistics for visitors and visiting teams, ensuring smooth and efficient operations.
- Organize department events for goals alignment and reviews, including room bookings, meals, supplies, and poster preparation.
- Manage office facilities and distribute equipment for new starters, including PPE and role-specific equipment.
- Ensure effective and budget-friendly procurement processes.
- Compile and coordinate departmental monthly meeting data and Highlight reports.
- Manage departmental expenses.
To succeed in this role, you will require excellent attention to detail, a logical and methodical approach to problem-solving, and the ability to prioritize tasks effectively. Strong communication and interpersonal skills are essential for building relationships with colleagues across various departments. You will also need to be flexible and adaptable, with the ability to work in a fast-paced environment.
This role involves working in a manufacturing facility, so you will need to have or be able to develop good hands-on practical skills. Proficiency in Excel and PowerPoint is also required.
