Financial Services Coordinator

2 weeks ago

Birmingham, Birmingham, United Kingdom Paragon Personnel Ltd Full time
About the Role:

We are seeking a highly organized and proactive Junior Bankers Assistant to provide comprehensive administrative support to our team of junior bankers. This is a fast-paced and demanding role within a collaborative team environment, offering an excellent opportunity for those with a background in customer service or administration.

You will receive full in-house and remote training, along with continuous support from the Team Supervisor. This role is ideal for someone experienced in managing high workloads, with strong attention to detail and the ability to thrive in a dynamic, high-pressure environment.

Key Responsibilities:
  • Manage diaries and calendars for junior bankers, ensuring seamless coordination of meetings and appointments.
  • Schedule meetings and conference calls across multiple time zones, taking into account different schedules and time constraints.
  • Handle a high volume of calls and emails, ensuring timely and accurate communication with stakeholders.
  • Book rooms for internal/external meetings and video conferences, ensuring availability and accessibility.
  • Coordinate travel arrangements, including visa applications, flight and accommodation bookings, and car services.
  • Manage expenses and invoices for the team, ensuring accuracy and compliance.
  • Support day-to-day administrative tasks and handle ad-hoc requests, providing exceptional customer service.
  • Provide coverage for colleagues' phone and holiday responsibilities, ensuring seamless continuity.
Required Skills:
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook.
  • Ability to manage multiple competing priorities and tasks under tight deadlines.
  • Strong communication skills, both in person and via phone, email, and video conferencing.
  • Comfort in dealing with stakeholders at all levels, internally and externally.
  • Team player with the ability to adapt to a fast-changing environment.
  • Proactive approach to diary management and problem-solving.
  • Discretion and professionalism in handling confidential matters.
  • Friendly, approachable, and ready to pitch in where needed.

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