Senior Administrative Coordinator to General Counsel

2 weeks ago

London, Greater London, United Kingdom ITV Full time

About the Role

This is an exciting opportunity to join ITV as an PA to General Counsel & Company Secretary, supporting the General Counsel & Company Secretary and the Director of Secretariat.

Key Responsibilities

  • Provide high-level administrative support to the General Counsel & Company Secretary and the Director of Secretariat, including managing their diaries and inbox.
  • Screen internal and external calls/requests, take messages, and communicate incoming and outgoing information in a professional and discreet manner.
  • Prepare confidential documents accurately and at speed, and design presentations using Google slides or PowerPoint.
  • Take appropriate action on day-to-day legal issues, and prepare letters to be signed by the General Counsel.
  • Build and maintain reliable and trusting working relationships with key internal and external stakeholders, including ITV Management Board, ITV PLC Board, ELT, Senior Legal Leadership Team, and external law firms.
  • Board Administration and Support
    • Responsible for diarising and assisting with the logistics for the ITV plc Board and Committee meetings.
    • Communicate key deadlines with stakeholders/presenters and help coordinate delivery of Board and Committee papers via Board Intelligence.
    • Prepare and maintain the annual calendar for the Board and Committees to include corporate events and key dates.
    • Assist with the logistics for Board dinners and ad hoc events.
    • Assist with the organisation and logistics for the AGM.
    • Process the Chair and NED expense claims.
    • Arrange purchase orders, track invoices, and payments as required.

Requirements

  • PA experience at Director level.
  • Experience managing complex/multiple diaries.
  • Proficient technical skills – use of Google Suite, PowerPoint, Word, and Excel.

What We're Looking For

  • Flexible and creative approach to problem-solving.
  • Proactive self-starter with initiative and accuracy.
  • Attention to detail.
  • Proven organisational skills.
  • Works well on own initiative and as part of a team.
  • Ability to build relationships internally and externally.

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