Care Home Administrator

4 weeks ago

London, Greater London, United Kingdom Gold Care Homes Full time
Job Title: Administrator - Care at Home

Gold Care Homes is a well-established, independent care home group dedicated to providing high-quality care to the elderly. We are seeking an experienced Administrator to provide administrative support to our care homes on a bank basis.

Key Responsibilities:
  • Provide general reception duties, including taking calls, transferring to departments, and greeting visitors.
  • General correspondence, telephone enquiries, and reception duties.
  • Preparation of timesheets and submission of summaries relating to payroll, record keeping, and taking minutes of meetings.
  • Provide accurate and efficient typing support from written and recorded material, utilizing Microsoft Office to ensure the layout and appearance meet corporate standards.
  • Maintain confidentiality at all times.
  • Support the Home Manager and Deputy Manager in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation, and coordination of meetings.
  • Coordinate the duty rota and liaise with Bank and Agency staff when required.
  • Keep accurate records of all relevant residents' documentation, including financial contracts, monthly invoice requests, and payments, pocket money cash records, and sundry invoices.
  • Provide all financial invoicing and information to clients (or next of kin), including sundry invoices.
  • Process Social Services Assessment forms, invoice, and liaise where necessary with Social Services' Finance department.
  • Provide a monthly summary of invoices issued and payments received to Head Office.
  • Prepare and submit data relating to petty cash and wages totals monthly.
  • Match supplier invoices/delivery notes and obtain authorization to pay prior to submission to Head Office for payment.
  • Provide an efficient telephone and reception service to the general public and relatives/visitors to the home.
  • Attend training courses and sessions as required.
Requirements:
  • Candidate must have a full driving license.
  • Must have previous administrative experience in a care home environment (nursing home experience desirable).
  • Will be supporting care homes in the Hertfordshire and Essex region for annual leave cover.
Benefits:
  • Competitive hourly rate.
  • Employee Assistance Programme.
  • Employee of the Month.
  • Long-term service awards.
  • Professional Development.
  • Refer a Friend.

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