Executive Assistant

2 months ago

Manchester, United Kingdom Gazprom Energy Full time
About the Role

We are seeking a highly skilled and organized individual to join our Secretariat team as an Executive Assistant. This is a unique opportunity to work closely with our Head of SM&T Executive Office and be part of a dynamic team that supports the company's growth and success.

Key Responsibilities
  • Diary Management: Manage the Head's and Director's diaries, ensuring timely and efficient scheduling of meetings, conference calls, and appointments.
  • Instruction Control: Monitor and coordinate instructions from the Head and Director to their direct reports and the company's top management.
  • Finance Management: Process expenses, monitor team budgets, and assist with planning, accruals, and team-generated invoices.
  • Travel Management: Book travel arrangements for the Head and team, monitor visas, passport validity, and other travel documents.
  • Onboarding/Offboarding: Coordinate the onboarding and offboarding process for new team members, including IT access, seating, and internal processing.
  • Rapport Building: Develop a strong understanding of the Head's working style and adapt accordingly to ensure effective support.
  • Gatekeeping: Serve as the first point of contact for internal and external contacts, managing incoming correspondence and calls.
  • Awareness: Develop a strong understanding of the Head's work and deliverables.
Requirements

We are looking for an individual with excellent interpersonal and communication skills, who can work effectively in a pressurized environment. The ideal candidate will have a range of technical and personal skills, including:

  • Excellent organizational and time management skills
  • Strong communication and interpersonal skills
  • Ability to work in a team environment
  • Proficiency in Microsoft Office and other relevant software
What We Offer

We offer a competitive starting salary, a comprehensive benefits package, and opportunities for career growth and development. Our benefits package includes:

  • bonus earning potential
  • non-contributory pension
  • 25 days holiday plus bank holidays and volunteering days
  • buy / sell holidays
  • life assurance
  • medical and dental insurance
  • range of optional flexible benefits
About Us

Securing Energy for Europe GmbH (SEFE GmbH) is a major European energy company focused on maintaining the security of supply and generating commercial value in Europe. Our company is committed to creating a culture that enables our employees to succeed, with a passion for excellence, growth, and learning. We believe that our diverse employee base, with a wealth of expertise, knowledge, and experience, makes us a trusted partner across international capital and energy markets.

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