Administrative Assistant

3 days ago


Exeter, United Kingdom Office Angels Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Office Angels. As an Administrative Assistant, you will provide varied support across all office administration, learning as you go and being fully supported in order to grow and develop with the business.

Key Responsibilities
  • Dealing with clients on the phone and responding to their inquiries
  • Tender logging and tracking
  • Sending out enquiries for the estimators and contractors
  • Contract administration and management
  • Diary Management and calendar organization
  • Setting up new contracts and files
  • Subcontractor orders and variations - typing up, pinning together, and putting on
  • Printing payment certificates and invoices
  • New subcontractor questionnaires sending and validation
  • Keeping insurance database up to date and accurate
  • Booking and amending training for contractors and staff
  • Updating matrix and file certificates
  • Skills and training fund tracking and storing evidence
  • Keeping all ISO and Health and Safety paperwork up to date and compliant
  • Preparing ISO Files for auditor and inspections
  • Compliance administration and ensuring regulatory requirements are met
  • Purchase Ledger management and reconciliation
  • Subcontractor Processing and payment
Requirements
  • Experience of working in an office environment
  • A good working level within all Microsoft packages
  • Ability to work as part of a team and collaborate with colleagues
  • Be highly organized and able to prioritize tasks effectively
  • Have the ability to problem solve and think critically
  • Fun disposition and great sense of humour
  • Experience working with contractors or engineers would be desirable


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