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Facilities Coordinator

2 months ago

Leeds, United Kingdom HVAC Recruitment Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at HVAC Recruitment Ltd. As a key member of our operations team, you will be responsible for providing administrative support to our facilities management operations.

Key Responsibilities
  • Manage the Helpdesk System, including reporting and maintaining accurate records
  • Maintain PPM records using in-house systems, including reporting and providing accurate updated information to clients
  • Review subcontractor performance and feedback through appropriate systems
  • Actively identify and implement innovation across the contract to enhance performance and meet client expectations
  • Attend and actively participate in monthly Contract Review meetings
  • Plan and arrange call outs, delivery of materials, and Extra Works within contracted SLAs
  • Create monthly Customer Report with Contract Manager
  • Create/raise Extra Works jobs
  • Create accurate POs in a timely manner
  • Regularly review and process supplier invoices
  • Raise sales invoices (complete billing) in line with company deadlines at the correct margin
Benefits
  • 25 days holiday + bank holidays
  • Upskilling and training
  • Insurance benefits
  • Wellbeing schemes
  • Perk box
  • Pension schemes and company sick pay