Agile Tender Specialist

2 days ago

London, Greater London, United Kingdom Your Medical Services (YMS) Full time
Join Our Team

Your Medical Services (YMS) is seeking an experienced Agile Tender Specialist to join our dynamic team. As a member of our team, you will play a crucial role in elevating YMS's success rate in tenders and bids. The ideal candidate will have a proven track record of increasing win rates, excellent writing skills, and the ability to empathize with clients' needs.

About the Role

This full-time position involves leading the end-to-end bid management process, focusing on improving win rates and meeting strategic goals. Key responsibilities include creating a bid library, working closely with the YMS team to understand client needs, and ensuring that every bid showcases YMS's unique value proposition. Additionally, the successful candidate will be responsible for maintaining front-foot engagement with each tender, handling appeals, and raising queries on awards where YMS isn't successful.

The ideal candidate should have experience in managing bids and tenders, with a demonstrated track record of increasing win rates. Strong writing skills, project management abilities, and analytical skills are essential for this role. The successful candidate will also be able to empathize with clients' needs, develop solutions that align with those needs, and maintain positive relationships with clients, procurement officers, and internal stakeholders.

Key Responsibilities
  1. Bid and Tender Strategy Development:
  • Lead the end-to-end bid management process, with an emphasis on improving win rates and meeting YMS's strategic goals.
  • Create and implement a structured, repeatable process for reviewing all bids, scoring performance, and identifying improvement areas.
  • Develop a bid library and maintain up-to-date, high-quality bid templates, responses, and FAQs for quick reference.
Proposal and Document Preparation:
  • Set up tailored templates for proposals, non-tender bids, and EOI submissions to improve speed and consistency.
  • Work with the team to gather input on each project's specific strengths, ensuring that all responses are tailored to client needs and highlight YMS's unique value.
  • Conduct regular updates to bid templates to keep them relevant and aligned with industry standards.
Proactive Tender Management and Tracking:
  • Oversee a proactive tracking system for all tender opportunities, expressions of interest, and submissions.
  • Maintain front-foot engagement with each tender by following up with procurement officers, seeking feedback, and ensuring every opportunity is maximized.
  • Handle appeals and raise queries on awards where YMS isn't successful, advocating for fairness and identifying areas for improvement.
Compliance and Procurement Support:
  • Ensure all bid submissions align with relevant procurement legislation to reduce risk and open opportunities for direct award.
  • Draft framework contract templates with specific terms to protect YMS's interests and clarify expectations with clients.
  • Collaborate with legal advisors if needed to ensure all contracts and templates provide a strong position for YMS.
Contract Renewal and Relationship Management:
  • Take ownership of the renewal process for existing contracts, conducting periodic reviews and renegotiating terms as needed.
  • Liaise with clients to understand evolving needs and expectations, aiming to secure favourable renewal terms or make informed decisions about contract continuations.
Marketing, Communications, and Content Creation:
  • Write engaging copy for newsletters, case studies, and other client-facing materials, strengthening YMS's presence and reputation.
  • Develop and maintain a content calendar for proactive communication with key client points of contact, ensuring ongoing visibility of YMS's strengths and successes.
  • Collaborate with the marketing team to enhance the positioning of YMS's services in the market and develop new service offerings.
Strategic Initiatives and Continuous Improvement:
  • Lead marketing strategy reviews and contribute to the development of new services based on market analysis and client feedback.
  • Establish and refine Standard Operating Procedures (SOPs) for tendering, contract renewal, and other related processes.
  • Participate in service reviews to collect insights that will inform bid strategies and enhance client satisfaction.

Estimated Salary: $100,000 - $130,000 per annum, depending on experience.

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