Tender Management Specialist

2 weeks ago


London, Greater London, United Kingdom CV-Library Full time

About the Opportunity:

We are looking for an experienced Tender Management Specialist to join our team. This role involves developing and managing our bid strategy, ensuring all bid submissions align with relevant procurement legislation, and handling appeals and queries on awards where we aren't successful.

Main Responsibilities:

  1. Bid Process Improvement:
    Implement a structured, repeatable process for reviewing all bids, scoring performance, and identifying improvement areas.
    Develop a bid library and maintain up-to-date, high-quality bid templates, responses, and FAQs for quick reference.
  2. Proposal Development:
    Set up tailored templates for proposals, non-tender bids, and EOI submissions to improve speed and consistency.
    Work with the team to gather input on each project's specific strengths, ensuring that all responses are tailored to client needs and highlight our unique value.
  3. Tender Management:
    Oversee a proactive tracking system for all tender opportunities, expressions of interest, and submissions.
    Maintain front-foot engagement with each tender by following up with procurement officers, seeking feedback, and ensuring every opportunity is maximized.
  4. Compliance and Procurement Support:
    Ensure all bid submissions align with relevant procurement legislation to reduce risk and open opportunities for direct award.
    Draft framework contract templates with specific terms to protect our interests and clarify expectations with clients.
  5. Contract Renewal and Relationship Management:
    Take ownership of the renewal process for existing contracts, conducting periodic reviews and renegotiating terms as needed.
    Liaise with clients to understand evolving needs and expectations, aiming to secure favourable renewal terms or make informed decisions about contract continuations.
  6. Marketing, Communications, and Content Creation:
    Write engaging copy for newsletters, case studies, and other client-facing materials, strengthening our presence and reputation.
    Develop and maintain a content calendar for proactive communication with key client points of contact, ensuring ongoing visibility of our strengths and successes.

Requirements:

  • Bid Management Experience: Proven track record in managing bids and tenders, with demonstrated success in increasing win rates.
  • Procurement Knowledge: In-depth understanding of procurement legislation, especially related to direct awards and compliance with relevant laws.
  • Project Management: Strong organizational skills, able to manage multiple bid processes, track deadlines, and coordinate across departments.
  • Strong Writing Skills: Ability to craft compelling, persuasive responses that clearly communicate our value proposition.

KPIs:

  • Bid Success Rate: Track the percentage of successful bids and improve our overall win rate.
  • Bid Process Efficiency: Measure turnaround time for tender documentation preparation and submission.

Remuneration: The estimated salary for this role is £62,000 - £72,000 per annum, depending on experience, location, and qualifications. Benefits include competitive pension scheme, 25 days annual leave, flexible working hours, and professional development opportunities.


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