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HR Operations Coordinator

2 months ago

York, York City, United Kingdom SYSTRA Full time

About SYSTRA

SYSTRA is a global leader in the planning, design, integration, testing, commissioning, project management, and delivery of mass transit and mobility solutions. With over 50 million people relying on our services every day, we are committed to helping cities and regions develop their transport infrastructure with sustainability, accessibility, and innovation at the heart of our designs.

Our Mission

We are seeking an experienced administrator to join our HR Operations team on a one-year fixed-term contract. As a key member of our team, you will provide administrative support across the HR function and assist colleagues with HR-related queries. You will be based in our York office, with the flexibility to work from home if preferred.

Key Responsibilities

  • Provide administrative support to the HR Operations team, including responding to emails and queries
  • Create and issue paperwork for all employee life cycle events, such as new starters, leavers, and contract changes
  • Update records and databases to ensure all HR systems remain up to date
  • Complete pre-employment checks for new starters
  • Produce agreements for temporary workers
  • Maintain employee files
  • Process employee medicals, including new starters and medication checks
  • Conduct monthly checks on HR-related transactions
  • Monitor and report on sickness absence
  • Update monthly payroll tracker, ready for the Payroll team to process
  • Process Purchase Orders and invoices
  • Support with L&TD Administration

Requirements

  • A confident user of business systems, including Word, Excel, and PowerPoint
  • Experience working with databases, trackers, and electronic files
  • An experienced administrator, ideally with a background in HR or a related field
  • Accurate and detail-oriented, with strong communication skills
  • Ability to work independently and as part of a team, with a flexible approach to work
  • Strong organizational skills, with the ability to prioritize tasks and manage multiple projects

What We Offer

SYSTRA offers a competitive salary, comprehensive benefits package, and opportunities for career development and qualification attainment. We also offer hybrid working, balancing the benefits of working from home with time in our modern, well-equipped offices. Our dedicated flexible working policy supports you in tailoring your work life to reach your full potential.

Diversity and Inclusion

We are committed to creating a diverse and inclusive work environment, where everyone feels valued and supported. Our employee-led working groups and clearly defined strategy help us to keep at the leading edge of important issues and keep us accountable. We offer a wide range of support through our SYSTRA Wellness Programme, including two paid days for charity work and an ever-growing social calendar.