Programmes Administrator
2 months ago
Job Summary
To provide high-quality administrative support to the Programmes group at the Scottish Prison Service, ensuring that services are delivered in line with current procedures and practices, while maintaining quality and performance levels.
Key Responsibilities
- Ensure Programmes databases are accurately maintained and updated regularly.
- Maintain Programmes files in a manner that is fully compliant with SPS policy and legislative requirements.
- Responsible for minute-taking across a number of relevant meetings.
- Responsible for updating information onto the Prisoner Records System and SharePoint.
- Responsible for the effective delivery of all relevant administrative duties within allocated timescales.
- Responding to Programmes-related queries from both internal and external partners.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to the role.
Qualification Requirements
Minimum of five National 5 at Grade C or above (including English & Maths/Arithmetic) or equivalent qualifications or relevant administration experience.
Knowledge, Skills and Experience Requirements
- Competent and experienced in all aspects of administration, including minute-taking.
- Competent and experienced in the use of Microsoft Office packages, including Excel, Word, Outlook, and PowerPoint.
- Excellent communication skills across a range of media, both written and oral.
- Effective decision-making skills with the ability to analyse, interpret, compare, and report on a range of information and data.
Behaviour Requirements
- Listen & Communicate
- Plan & Organise
- Relationships & Collaboration
- Selection method 1 Final Stage Interview
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