Programmes Administrator
3 weeks ago
To provide high-quality administrative support to the Programmes group, ensuring exceptional service delivery in line with current Scottish Prison Service procedures and practices. Key Responsibilities:
Maintain accurate and up-to-date Programmes databases and files, ensuring compliance with SPS policy and legislative requirements.
Provide minute-taking services for various meetings, ensuring timely and accurate recording of discussions and decisions.
Update information on the Prisoner Records System and SharePoint, ensuring seamless data management and accessibility.
Deliver administrative duties efficiently and effectively, meeting allocated timescales and quality standards.
Respond to Programmes-related queries from internal and external partners, providing timely and professional support.
Person Specification
SPS recruitment and selection practice is based on the Competencies for Success Framework, which identifies essential behaviours and standards for applicants and staff. Assessment of specific behaviours will be determined by the role, with a focus on key competencies for this position.
Qualification Requirements:
Minimum of five National 5 qualifications at Grade C or above (including English and Maths/Arithmetic) or equivalent qualifications or relevant administration experience.
Knowledge, Skills and Experience Requirements:
Competent and experienced in all aspects of administration, including minute-taking and data management.
Proficient in Microsoft Office packages, including Excel, Word, Outlook, and PowerPoint.
Excellent communication skills, with the ability to communicate effectively across various media and formats.
Effective decision-making skills, with the ability to analyse, interpret, and report on information and data.
Behaviour Requirements:
Listen and Communicate
Plan and Organise
Relationships and Collaboration
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