Operations Coordinator

4 weeks ago


London, Greater London, United Kingdom TransPerfect Full time

Job Summary:

We are seeking a highly organized and detail-oriented Operations Coordinator to join our London office. As an Operations Coordinator, you will be responsible for managing the day-to-day operations of the office, including coordinating with internal and external stakeholders, managing office supplies, and ensuring the smooth operation of office equipment.

Key Responsibilities:

  • Manage relationships with cleaners, maintenance personnel, and contractors to ensure efficient service.
  • Update employee access cards, including onboarding new hires and processing terminations.
  • Coordinate with managers to arrange seating plans for new hires.
  • Collaborate with managers to facilitate internal employee moves and seating adjustments.
  • Coordinate with movers, managers, and helpdesk for office relocations or changes.
  • Place orders and manage procurement for special projects as needed.
  • Serve as the point of contact for telephone systems and coordination.
  • Liaise with vendors for supplies and services.
  • Manage office inventory, place orders, and maintain stock levels.
  • Organize and oversee the maintenance and repair of office equipment as required.
  • Provide weekly progress reports to the Operations Manager.

Requirements:

  • Excellent written and verbal communication skills in English.
  • Excellent problem-solving skills.
  • 1 year of experience in Customer service and/or Operations/Reception.
  • Strong interpersonal skills.
  • Effective time management.
  • Strong organizational skills, attention to detail, and the ability to multi-task.
  • Working knowledge of MS Office.
  • Ability to prioritize and schedule tasks and work in a team environment.
  • Must be willing to learn new things, be open to challenges, and thrive on success.
  • Strong telephone skills.
  • Ability to work on-site in our London office 5 days per week.


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