Office Manager UK/IRL

5 days ago

Gerrards Cross, Buckinghamshire, United Kingdom Argenx Full time
About Argenx

Argenx is a fast-growing global immunology company committed to improving the lives of people suffering from severe autoimmune diseases. Our team is driven by a passion for innovation, creativity, and science.

Job Summary

We are seeking an experienced Office Manager to join our UK team. The successful candidate will be responsible for strengthening and maintaining key processes, including finance, legal, and materials review, while providing general administrative support to the team.

Key Responsibilities
  • Executive Support
    • Coordinate daily calendars of the Leadership team
    • Liaise with executives/senior management, including scheduling meetings and handling logistics
    • Book all necessary executive travel and put together travel itineraries; reconcile and process expenses promptly, in line with the company's travel policy
    • Supervise office mailings and oversee package delivery/shipping
    • Assist with the creation and management of the argenx local website
    • Main point of contact for Regus/Spaces and IT
    • Work closely with other Management assistants within Argenx
  • Events
    • Manage logistic planning and organization for Medical Affairs (Scientific meetings) and Commercial (congresses) directly or in collaboration with external partners, including HCPs, guest speakers (contracts, bookings, invoices, reporting, etc.)
    • Plan and manage internal team meetings, off-site events, and local corporate activities
    • Manage business-related meeting arrangements internally and externally
    • Support the development and production of congress material
    • Coordinate with Regional Event manager on Regional events (local participants, registration, etc.)
    • Manage legal and compliance declarations (transparency, submissions, etc.)
    • Coordinate the submission of all necessary documentation linked to transparency, ensuring compliance with regulatory requirements
  • Legal Admin & Accounting Administration
    • Manage vendor and PR/PO creation and distribution
    • Manage all incoming invoices in collaboration with AP
    • Main point of contact for finance support in the UK
    • Manage contract and price negotiations with vendors and service providers
    • Coordinate the contracting process for all departments in collaboration with Legal (contract requests, follow-up, signatures, filing, etc.)
  • HR Support
    • Coordinate with HR for material order and delivery for new hires
    • Plan and manage the onboarding process for new hires, including new accesses and updating distribution lists
    • Manage all local mandatory requirements
  • Material Review Process
    • Coordinate and manage all material distribution for review, QC material, follow-up on material status, and track approvals
    • Maintain the reviewers database, grant new accesses, remove accesses, adapt reviewers as needed, train new reviewers, agency, or project owner on the system
    • Manage Material Review Committee meetings, plan, lead, and update/feedback material status to Project owners
Requirements
  • Minimum 5 years proven experience as an administrative assistant in a fast-paced, emerging organization
  • In-depth experience in operating roles
What We Offer
  • Competitive salary with extensive benefits
  • Opportunity to grow and be part of a team driven by purpose, creativity, innovation, and science
  • Occasional travel required
  • 2-3 days/week office required

  • Office Manager

    1 day ago

    Gerrards Cross, Buckinghamshire, United Kingdom Office Angels Full time

    Job Title: Office ManagerIndustry: Property and Real EstateLocation: Gerrards CrossWorking Pattern: Full TimeWe are seeking an exceptional Office Manager to join our client's vibrant team in Gerrards Cross. As an Office Manager, you will play a pivotal role in the smooth running of the office, supporting the sales team and engaging with clients, potential...

  • Office Manager

    1 day ago

    Gerrards Cross, Buckinghamshire, United Kingdom Office Angels Full time

    Job Title: Office ManagerIndustry: Property and Real EstateLocation: Gerrards CrossWorking Pattern: Full TimeWe are seeking an exceptional Office Manager to join our client's vibrant team in Gerrards Cross. As an Office Manager, you will play a pivotal role in the smooth running of the office, supporting the sales team and engaging with clients, potential...

  • Office Manager

    5 days ago

    Gerrards Cross, Buckinghamshire, United Kingdom Office Angels Full time

    Job Title: Office ManagerIndustry: Property and Real EstateLocation: Gerrards CrossWorking Pattern: Full TimeWe are seeking an exceptional Office Manager with excellent organisational and communication skills to join our client's vibrant team in Gerrards Cross. Our client is a reputable property organisation that values a positive working atmosphere and...

  • Office Manager

    5 days ago

    Gerrards Cross, Buckinghamshire, United Kingdom Office Angels Full time

    Job Title: Office ManagerIndustry: Property and Real EstateLocation: Gerrards CrossWorking Pattern: Full TimeWe are seeking an exceptional Office Manager with excellent organisational and communication skills to join our client's vibrant team in Gerrards Cross. Our client is a reputable property organisation that values a positive working atmosphere and...

  • Project Management Office Lead

    4 weeks ago

    Gerrards Cross, Buckinghamshire, United Kingdom Causeway Technologies Full time

    Project Management Office LeadAre you ready to influence software solutions that impact countless lives?About UsWe are recognized as the leading provider of construction-specific software in the UK, dedicated to delivering top-tier, comprehensive software solutions for the construction sector and related industries throughout the entire project lifecycle.If...

  • Project Management Office Lead

    5 days ago

    Gerrards Cross, Buckinghamshire, United Kingdom Causeway Technologies Full time

    Project Management Office LeadAre you ready to influence software solutions that impact countless lives?About UsWe are recognized as the leading provider of construction-specific software in the UK, dedicated to delivering top-tier, comprehensive software solutions for the construction sector and related industries throughout the entire project lifecycle.If...

  • Project Management Office

    5 days ago

    Gerrards Cross, Buckinghamshire, United Kingdom Causeway Technologies Full time

    About the RoleWe are seeking an experienced Project Management Office (PMO) Manager to join our team at Causeway Technologies. As a PMO Manager, you will play a pivotal role in ensuring the smooth execution of our key initiatives and projects.Key ResponsibilitiesEstablish and Lead the PMO FunctionSet up the PMO function, including working with the Head of IT...

  • Project Management Office

    7 days ago

    Gerrards Cross, Buckinghamshire, United Kingdom Causeway Technologies Full time

    About the RoleWe are seeking an experienced Project Management Office (PMO) Manager to join our team at Causeway Technologies. As a PMO Manager, you will play a pivotal role in ensuring the smooth execution of our key initiatives and projects.Key ResponsibilitiesEstablish and Lead the PMO FunctionSet up the PMO function, including working with the Head of IT...

  • Project Management Office

    1 day ago

    Gerrards Cross, Buckinghamshire, United Kingdom Causeway Technologies Full time

    About the RoleWe are seeking an experienced Project Management Office (PMO) Manager to join our team at Causeway Technologies. As a PMO Manager, you will play a pivotal role in ensuring the smooth delivery of our key initiatives and projects.Key ResponsibilitiesEstablish and Lead the PMO FunctionSet up the PMO function, including working with the Head of IT...

  • Project Management Office

    1 day ago

    Gerrards Cross, Buckinghamshire, United Kingdom Causeway Technologies Full time

    About the RoleWe are seeking an experienced Project Management Office (PMO) Manager to join our team at Causeway Technologies. As a PMO Manager, you will play a pivotal role in ensuring the smooth delivery of our key initiatives and projects.Key ResponsibilitiesEstablish and Lead the PMO FunctionSet up the PMO function, including working with the Head of IT...

  • Education Welfare Officer

    7 days ago

    Gerrards Cross, Buckinghamshire, United Kingdom Hollr Education Ltd Full time

    Job Title: Welfare OfficerLocation: BuckinghamshireSalary: £21,000 Pro Rata (£27,300 FTE) - Term Time Only (40 weeks per year)Contract: Temporary £110pd PAYE (Immediate Start), permanent for the right candidateAbout the Role:We are seeking a compassionate and organised professional to join our dedicated team at Hollr Education Ltd as a Welfare Officer....

  • Service Delivery Coordinator

    2 weeks ago

    Gerrards Cross, Buckinghamshire, United Kingdom VEOLIA ES (UK) LIMITED Full time

    Job DescriptionVeolia ES (UK) Limited is seeking a highly skilled Service Delivery Coordinator to join our Gerrards Cross team. As a key member of our team, you will be responsible for the day-to-day management of our service delivery, including the allocation of work to vehicles and routes.Key Responsibilities:Service Delivery Management: Responsible for...

  • Service Delivery Coordinator

    2 weeks ago

    Gerrards Cross, Buckinghamshire, United Kingdom VEOLIA ES (UK) LIMITED Full time

    Job DescriptionVeolia ES (UK) Limited is seeking a highly skilled Service Delivery Coordinator to join our Gerrards Cross team. As a key member of our team, you will be responsible for the day-to-day management of our service delivery, including the allocation of work to vehicles and routes.Key Responsibilities:Service Delivery Management: Responsible for...

  • Bid Manager

    1 week ago

    Gerrards Cross, Buckinghamshire, United Kingdom NSR Associates Full time

    Lead Estimator OpportunityWe are seeking a highly skilled Lead Estimator to join our Senior Management Team at NSR Associates, a renowned Main Contractor with a strong reputation for building long-term client relationships and fostering a fair supply chain.Key Responsibilities:Oversee tenders across various sectors, including Retail, Logistics, Technology,...

  • Business Development Manager

    15 hours ago

    Gerrards Cross, Buckinghamshire, United Kingdom Bucks and Berks Recruitment Full time

    Job DescriptionWe are seeking a highly skilled and experienced Business Development Manager to join our team at Bucks and Berks Recruitment. As a Business Development Manager, you will be responsible for managing all aspects of assigned business accounts to agreed sales targets, developing strong relationships with key customers, and supporting the...

  • Business Development Manager

    17 hours ago

    Gerrards Cross, Buckinghamshire, United Kingdom Bucks and Berks Recruitment Full time

    Job DescriptionWe are seeking a highly skilled and experienced Business Development Manager to join our team at Bucks and Berks Recruitment. As a Business Development Manager, you will be responsible for managing all aspects of assigned business accounts to agreed sales targets, developing strong relationships with key customers, and supporting the...

  • HGV Class 2 Driver

    4 days ago

    Gerrards Cross, Buckinghamshire, United Kingdom VEOLIA ES (UK) LIMITED Full time

    Job SummaryWe are seeking a highly skilled and experienced HGV Class 2 Driver to join our team at Veolia ES (UK) LIMITED. As a key member of our operations team, you will be responsible for safely and efficiently transporting waste and recyclables to our facilities.Key ResponsibilitiesDrive a HGV Class 2 vehicle to planned collection locations and move and...

  • HGV Class 2 Driver

    4 days ago

    Gerrards Cross, Buckinghamshire, United Kingdom VEOLIA ES (UK) LIMITED Full time

    Job SummaryWe are seeking a highly skilled and experienced HGV Class 2 Driver to join our team at Veolia ES (UK) LIMITED. As a key member of our operations team, you will be responsible for safely and efficiently transporting waste and recyclables to our facilities.Key ResponsibilitiesDrive a HGV Class 2 vehicle to planned collection locations and move and...

  • Estimation Expert

    1 week ago

    Gerrards Cross, Buckinghamshire, United Kingdom NSR Associates Full time

    Estimator RoleWe are seeking a skilled Estimator to play a crucial role in the pre-construction phase of our projects at NSR Associates. As a key member of our team, you will contribute to the success of our projects by ensuring accurate estimates and effective planning.Key ResponsibilitiesSupport senior estimators in preparing detailed estimates and...

  • Transport Operations Coordinator

    4 weeks ago

    Gerrards Cross, Buckinghamshire, United Kingdom VEOLIA ES (UK) LIMITED Full time

    Are you ready to take the next step in your career?Position: Transport Operations CoordinatorCompensation: £28,000 per annum, inclusive of an annual performance bonus and comprehensive benefits packageWorking Hours: 40 hours per week, Monday to Friday, from 8:00 AM to 4:00 PMLocation: Gerrards CrossAt Veolia, we believe in the importance of sustainable...