Finance Operations Manager

4 weeks ago

Tonbridge, Kent, United Kingdom Zendbox Full time

Job Title: Finance Operations Manager

Department: Finance

Location: Paddock Wood

Reports to: Head of Finance

Job Summary:

The Finance Operations Manager will oversee the daily financial operations, ensuring all processes align with company standards and compliance regulations. This role involves leading the finance team in managing accounts, reconciliations, and month-end reporting while supporting the Head of Finance in driving financial excellence. The Finance Operations Manager will also focus on enhancing financial processes and supporting strategic decision-making.

Key Responsibilities:

Team Leadership & Development:

  • Oversee the maintenance of accurate financial records.
  • Provide guidance to the finance team to ensure timely and accurate completion of daily tasks.

Financial Reporting & Analysis:

  • Assist in preparing monthly and year-end financial reports, including management accounts, balance sheets, and profit & loss statements.
  • Support forecasting, cash flow management, and budgeting processes.
  • Manage accruals, prepayments, and nominal ledger control account reconciliations.

Tax Compliance & VAT:

  • Prepare and submit quarterly VAT returns in compliance with tax regulations.
  • Ensure all statutory payments (e.g., VAT, PAYE) are timely and accurately processed.

Accounts Payable & Receivable:

Accounts Payable:

  • Prepare, post, and manage financial transactions for accounts payable.
  • Ensure accurate processing and recording of invoices and multi-currency payments.
  • Review and process invoices and stock invoices against original purchase orders.
  • Verify the receipt of goods/services before processing payments.
  • Maintain vendor relationships and resolve invoice discrepancies.
  • Prepare and execute payment runs and assist in month-end closing and account reconciliations.

Accounts Receivable:

  • Generate and send invoices to clients/customers.
  • Monitor accounts receivable aging reports and ensure timely collections.
  • Follow up on overdue invoices and maintain communication with customers.
  • Record and apply payments received to appropriate accounts.
  • Prepare reports on accounts receivable status and aging analysis.

Process Improvement & Efficiency:

  • Continuously review and improve finance processes for maximum efficiency and accuracy.
  • Manage the company's asset register and ensure it is up to date.

Cash Flow & Financial Operations:

  • Monitor and update daily cash flow reports and provide updates to the Head of Finance.
  • Process customer payments and manage currency contracts.
  • Support payroll submissions to external providers, ensuring timely processing.

Communication & Collaboration:

  • Serve as the first point of contact for finance-related queries from internal teams and external stakeholders.
  • Collaborate with other departments to ensure smooth financial operations.

Ad-Hoc Financial Support:

  • Provide support for special financial projects as requested.
  • Offer administrative support as needed, including managing calls and emails related to financial inquiries.

Skills & Qualifications:

Experience:

  • 5+ years of experience in a finance role, with at least 2 years in a supervisory or management capacity.
  • Proven experience in accounts handling, financial reporting, and compliance.
  • Strong working knowledge of financial software (Sage, Intacct, Excel) and ERP systems.

Qualifications:

  • Degree in Finance, Accounting, or a related field preferred.
  • Professional accounting qualifications (AAT, CIMA, ACCA) are highly desirable.

Skills:

  • Strong communication and interpersonal skills, with the ability to explain financial concepts to non-financial colleagues.
  • Excellent attention to detail and organizational abilities, particularly in managing multiple tasks and tight deadlines.
  • Proficiency in Microsoft Office, especially Excel, with advanced financial modeling and reconciliation skills.
  • Ability to manage confidential information with discretion.

Personal Attributes:

  • Proactive, solution-oriented, and focused on continuous improvement.
  • A team player who can perform well under pressure.
  • Demonstrates integrity, strong ethics, and the ability to handle sensitive financial data.

Key Deliverables:

  • Accurate and timely financial report preparation.
  • Effective management and development of junior staff.
  • Improved financial processes and operational efficiency.
  • Full compliance with tax and regulatory requirements.
  • Timely and accurate processing of accounts payable and receivable.

Job Types: Full-time, Permanent

Pay: £40,036.00-£42,793.00 per year

Benefits:

  • Company events
  • Company pension
  • Discounted or free food
  • Free parking
  • On-site parking
  • Transport links
  • Work from home

Schedule:

  • Monday to Friday

Work Location: In person

Expected start date:

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