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Depot Operations and Health and Safety Coordinator
2 months ago
We are seeking a reliable and experienced Depot Operations and Health and Safety Administrator to join our friendly and hardworking depot operations administration team.
Key Responsibilities:- Administer the complete Owner Driver Franchise process daily, including inputting authorised stops, payment processing, stop merging, entering vehicle mileages to the portal, and financial reconciliation to depot reports.
- Order uniform and PPE, conduct stock checks, issue receipts, and arrange for the cross-charging of uniform.
- Conduct audits of the ODF portal for vehicle registrations, expiry of contracts, and new Driver Registration numbers are up to date.
- Conduct investigations into missing hand-held units called Saturn's, identify when last seen, and contact the relevant self-employed driver.
- Maintain the administration of the Saturn Portal.
- Ensure contractor documents are signed (ad hoc and cross-referenced against the defect book HS14) and all annual contract documents are in date and filed.
- Responsible for logging all depot defects and managing the HS14 defect book.
- Required to regularly review the depot's list of Fire Marshalls, First Aiders, and FLT drivers, and where necessary, book training, update posters, and distribute.
- Assist the DQM with quality checks and update the depot HSE board as and when required.
- Responsible for ensuring the crew room HSE folder is up to date and that all HSE posters are displayed.
- Responsible for keeping the depot fire log up to date and ensuring the scheduled checks are diarised and adhered to.
- Provide cover for the duties of the Depot Administrator.
- Carry out such other duties as may reasonably be requested by the Management Team.
- To assist the DQM with the accurate recording and reporting of the pollution incident response plan (PIRP) bi-annually.
- To assist the DQM with the maintenance of the depot ENV folder.
- You will have proven and demonstrable experience of working in a fast-paced administrative role, ideally gained within the transport industry (but this is not essential).
- You will have strong analytical skills with an awareness of quality assurance and auditing.
- You will have strong communication skills with a confident telephone manner and have a willingness to go the 'extra mile' to help your depot achieve ever-greater heights.
- Excellent administration skills with the ability to use Microsoft Office / G Suite programmes.
- Demonstrate a high level of accuracy, self-motivation, and organisation.
- Demonstrate the core DPD DNA values of Passion, Respect, Honesty, Flexibility, Caring, and Accountability.
- Holiday trading.
- Enhanced maternity and paternity package.
- Free life assurance of 4 x salary on joining the pension scheme.
- Free onsite car parking for all employees.
- Health Kiosks visiting every location.
- Vitality at Work.
- Discounted shopping from 100's of retailers, including up to 5% off supermarket shopping.
- Milestone Days off to celebrate with your family and friends.
- For employees who regularly use a screen as part of their job, we offer free eye tests and support with the cost of glasses.
Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities.
