Depot Operations and Health and Safety Coordinator

4 weeks ago

Cardiff, Cardiff, United Kingdom DPD Group UK Full time

Job Title: Depot Operations and Health and Safety Administrator

Job Summary:

We are seeking a reliable and experienced Depot Operations and Health and Safety Administrator to join our depot operations administration team. The successful candidate will work closely with the Depot Quality Manager, Distribution Centre Manager, General Manager, and Depot Manager to provide an administrative service in the area of our Self Employed Drivers and Health and Safety.

Key Responsibilities:

  • Administer the complete Owner Driver Franchise process daily, including inputting authorised stops, payment processing, stop merging, entering vehicle mileages to the portal, and financial reconciliation to depot reports.
  • Order uniform and PPE, conduct stock checks, issue receipts, and arrange for the cross-charging of uniform.
  • Conduct audits of the ODF portal for vehicle registrations, expiry of contracts, and new Driver Registration numbers.
  • Conduct investigations into missing hand-held units called Saturn's, identify when last seen, and contact the relevant self-employed driver.
  • Maintain the administration of the Saturn Portal.

Health and Safety:

  • Ensure contractor documents are signed and all annual contract documents are in date and filed.
  • Responsible for logging all depot defects and managing the HS14 defect book.
  • Required to regularly review the depots list of Fire Marshalls, First Aiders, and FLT drivers, and where necessary book training, update posters, and distribute.
  • Assist DQM with quality checks and update the depot HSE board as and when required.
  • Responsible for ensuring the crew room HSE folder is up to date and that all HSE posters are displayed.
  • Responsible for keeping the depot fire log up to date and ensuring the scheduled checks are diarised and adhered to.
  • Provide cover for the duties of the Depot Administrator.
  • Carry out such other duties as may reasonably be requested by the Management Team.

Environmental:

  • To assist the DQM with the accurate recording and reporting of the pollution incident response plan (PIRP) bi-annually.
  • To assist the DQM with the maintenance of the depot ENV folder.

Requirements:

  • Proven and demonstrable experience of working in a fast-paced administrative role ideally gained within the transport industry.
  • Strong analytical skills with an awareness of quality assurance and auditing.
  • Strong communication skills with a confident telephone manner and a willingness to go the 'extra mile' to help your depot achieve ever-greater heights.
  • Excellent administration skills with the ability to use Microsoft Office/G Suite programmes.
  • Demonstrate a high level of accuracy, self-motivation, and organisation.
  • Demonstrate the core DPD DNA values of Passion, Respect, Honesty, Flexibility, Caring, and Accountability.

About Our Benefits:

We recognise that our people are at the heart of our business, without them we wouldn't be able to deliver our award-winning service to millions of customers across the country each day. It's important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few...

  • Holiday trading.
  • Enhanced maternity and paternity package.
  • Free life assurance of 4 x salary on joining the pension scheme.
  • Free onsite car parking for all employees.
  • Health Kiosks visiting every location.
  • Vitality at Work.
  • Discounted shopping from 100's of retailers including up to 5% off supermarket shopping.
  • Milestone Days off to celebrate with your family and friends.
  • For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses.

We pride ourselves on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a great number of development and promotion opportunities. If you identify with our aims and values and can help us deliver our customers' promises, then this is the job for you.

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