Executive Assistant and Governance Support Officer
4 weeks ago
We are seeking a highly organised and detail-oriented Governance and Administrative Support Specialist to join our team at Concern Worldwide (UK). As a key member of our Senior Management Team, you will provide exceptional support to our Executive Director and Trustees, ensuring the smooth operation of our governance and administrative functions.
Main Responsibilities:
- Provide effective diary support and inbox management for the Executive Director
- Prepare expense claims for the Executive Director and Trustees
- Coordinate meetings for the Board, Audit and Finance Committee, Fundraising Committee, and Governance and Nomination Committee
- Take responsibility for Trustee communications, including the preparation and dispatch of Board Papers, production of meeting minutes, and recording action points
- Track and update actions on governance issues for both Boards
- Control of Trustee information regarding GDPR and compliance standards
- Responsible for personal data collection and support for recruitment and induction process for new Trustees
- Coordinate SMT meetings, produce and update rolling agendas, prepare monthly agendas, circulate papers, coordinate presentations, and maintain action logs
- Ensure the availability of clear and accurate minutes of Board, SMT, ELT, and other meetings where relevant
- Coordinate Board and SMT Away Days
- Monitor and remind ED and SMT of key moments, deadlines, and important tasks
- Assist with collating information, editing, and preparation of papers and presentations
- Organise UK and international travel arrangements for SMT and Board members on request
- Prepare expense claims for Trustees
- In consultation with the ELT, coordinate the timetable and logistics for all staff briefings
- On an ad hoc basis, support SMT members in organising events and consultancies
- On an ad hoc basis, support cross-organisational projects led by SMT members, including documentation, planning, and organising
- Support the Compliance Officer with approved and final policies and other documents
- Manage the London Info email inbox
About You:
We are looking for a highly organised and detail-oriented individual with a proven track record in governance and administrative support. You will have excellent communication and interpersonal skills, with the ability to build strong relationships with our Senior Management Team, Trustees, and staff. You will also have a strong command of written and verbal English, with excellent skills across the Microsoft Suite.
What We Offer:
Concern Worldwide is a dynamic and fast-paced organisation, committed to reducing suffering and working towards the ultimate elimination of extreme poverty. We offer a competitive salary, a comprehensive benefits package, and the opportunity to work with a talented and dedicated team.
How to Apply:
If you are a motivated and detail-oriented individual with a passion for governance and administrative support, please upload your CV and cover letter by [insert date]. We look forward to hearing from you.
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