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Event Logistics Coordinator

2 months ago

Egham, Surrey, United Kingdom Gartner Full time
Job Summary

We are seeking a highly skilled and experienced Event Logistics Coordinator to join our team at Gartner. As a key member of our global event operations team, you will be responsible for supporting the delivery of our must-attend global conference portfolio, in-person programs.

Key Responsibilities
  • Support the development, management, and execution of various conference elements relating to logistics and production.
  • Work closely with the Conference Manager to plan, organize, and execute event logistics from initial stages of development through on-site and conference wrap-up.
  • Manage venue management, including rooms, meeting facilities, F&B, and housing.
  • Communicate and collaborate across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences.
  • Manage the shipment of all freight to onsite conferences.
  • Book and arrange for temporary staff to support the event and manage them onsite.
  • Support the Conference Manager on conference budgets, with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively.
  • Lead the execution of VIP member experiences, business unit, and segmented program deliverables within a Destination Conference.
  • Overall responsibility for event budgets for Client Experience activities, including preparation, negotiations, accurate monthly forecasts, and alerting management for risks and recommendations for corrective action.
Requirements
  • Project management and/or end-to-end event management and delivery to senior level clients.
  • Strong interpersonal and relationship building skills, especially with senior level professionals, cross-functionally, and with agency partners.
  • Creative, innovative, and strategic thinker with a strong attention to detail.
  • Strong financial management skills.
About Gartner

Gartner is a leading research and advisory company that helps enterprise leaders and their teams succeed with their mission-critical priorities. Our mission relies on expert analysis and bold ideas to deliver actionable, objective insight. We offer world-class benefits, highly competitive compensation, and disproportionate rewards for top performers. We are committed to being an Equal Opportunity Employer and offer opportunities to all job seekers, including job seekers with disabilities.