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Contract Administrator

2 months ago

Lymington, Hampshire, United Kingdom Rydon Group Ltd Full time
Job Title: Lead Contract Support Administrator

We are seeking a highly organized and detail-oriented Lead Contract Support Administrator to join our team at Lymington Hospital.

Job Purpose:

The successful candidate will be responsible for supporting our hard facilities maintenance contract at Lymington Hospital with day-to-day administration functions. This includes monitoring tasks to completion, ensuring compliance documentation is up-to-date, and liaising with sub-contractors, engineers, and contract managers as required.

Key Responsibilities:
  • Monitor PPM tasks to ensure completion within timescales
  • Track defects identified through PPM tasks and ensure remedial works are completed in a timely manner
  • Monitor statutory compliance tracker for the contract, ensuring all inspections are planned and follow-up reactive works are completed promptly
  • Responsible for contract record-keeping, ensuring contract paperwork is completed and stored correctly
  • Process subcontractor and operative work orders
  • Ensure sub-contractor documentation (Risk Assessment & Method Statements) is received prior to site attendance and evaluated by relevant personnel
  • Set up and manage sub-contractor performance review meetings in line with the agreed annual programme
  • Generate helpdesk reports from Planet FM as required for each site for audits, client reporting, and health and safety reporting
  • Filing of all statutory compliance reports and certificates
  • Monitor contracts training matrix and liaise with L&D/H&S department and Contract/Service Managers to ensure training is completed and files are updated
Requirements:

The successful candidate will ideally have previous experience working in a scheduling or contract administration position within a responsive repairs/maintenance company. Experience gained within a company providing repairs to the NHS is an advantage, but candidates with housing and/or education repairs experience will also be considered.

The ideal candidate will have excellent customer service skills, strong Microsoft Office skills, and strong administration experience with the ability to multi-task and prioritize work with minimum supervision.

Rydon Group Ltd is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post.