Financial Operations Assistant

3 weeks ago

London, Greater London, United Kingdom Andy File Associates Ltd Full time

Andy File Associates Limited is a leading recruitment agency partnering with a specialist in logistics and freight forwarding to find a highly skilled Finance Assistant.

The company, founded in 2003, excels in worldwide, time-critical logistics solutions and delivers customised event transport services to clients in the Live Touring, Theatre, Film, TV, and Sport industries.

The Finance Assistant will play a crucial role in supporting the Finance Manager and undertaking ad-hoc requests. Key responsibilities include:

  • Monitoring multiple inboxes and responding to emails and queries from customers and suppliers in a timely manner.
  • Matching bank account and credit card transactions in Xero.
  • Obtaining current exchange rates daily and updating them in BoxTop.
  • Matching supplier invoices to costs in BoxTop against the correct job and querying any discrepancies.
  • Transferring supplier invoices from BoxTop to Xero once costs have been matched correctly.
  • Ensuring all overhead invoices are correctly authorised and posted to Xero in a timely manner.
  • Reconciling supplier statements in a timely manner.
  • Producing a payment run schedule ready for approval from the Finance Manager.
  • Promptly transferring sales invoices from BoxTop to Xero.
  • Performing credit control tasks, including chasing overdue invoices and phoning customers.
  • Investigating and resolving outstanding creditors and debtor items without delay.
  • Requesting invoices or remittances for any unallocated payments.
  • Sending customer statements regularly to ensure payments are received on time and chasing overdue payments weekly.
  • Producing a weekly debtors report and highlighting any issues to senior management.
  • Reconciling company credit card purchases in a timely manner.
  • Maintaining job-related expenses in BoxTop and Xero.

The ideal candidate will have:

  • A minimum of two years' experience in a similar role.
  • Excellent IT skills, with experience of working with Microsoft Office packages and intermediate to advanced Excel skills.
  • Proficiency in using Xero accounting software.
  • Experience of using freight software is advantageous.
  • Previous experience of working with multiple currencies is desirable.
  • Attention to detail and accurate data inputting skills.
  • Proactive with the ability to organise own workload.
  • Strong time management skills with the ability to work under pressure when adhering to competing deadlines.
  • Ensure that all accounts receivable activities comply with relevant financial policies and procedures.

The company offers a competitive salary of £28,000 - £30,000, 25 days' annual leave plus Bank Holidays, private medical insurance, company pension, and on-site parking.

Andy File Associates Limited is an equal opportunities employer and does not discriminate in employment matters on the basis of race, ethnicity, religion, gender, age, disability, social background, or any other protected class.

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