Theatre Administration and Stores Assistant
2 weeks ago
Theatre Administration and Stores Role
We are seeking a highly organised and flexible individual to join our Theatre team as a Theatre Administration and Stores Assistant. The successful candidate will be responsible for participating in the administration and stores functions of the Theatre department, working at either the main reception or within the theatre stores areas.
Main Responsibilities
- Assist with the safe storage and dispatch of specimens from the theatre unit.
- Manage and maintain the pharmacy fluid stock, ensuring that all essential supplies are available to meet service demands.
- Receive and dispatch sterile supplies, ensuring that SSDU/CSSD schedules are completed.
- Ensure that the pharmacy stock items, including controlled drugs, are received and stored in accordance with COSHH and Trust guidance.
- Manage and maintain the stock of medical gas cylinders, reporting any discrepancies.
- Assist in maintaining and monitoring cleaning standards within the non-clinical areas, ensuring that general fixtures and fittings are cleaned in accordance with guidelines.
- Comply with the Trust's Infection Control Policy.
- Provide effective verbal, written, and electronic communications, receiving and passing on clear messages and seeking assistance when needed.
- Act as the first point of contact for visitors and company representatives, dealing with enquiries in a professional and efficient manner.
- Co-ordinate the flow of visitors to the Department, establishing identity and reason for visit, and documenting to comply with Health and Safety and Fire regulations.
- Ensure that all visitors have arranged appointments and booked accordingly using the Trust's preferred system.
- Ensure controlled access to changing and clinical rooms.
- Liaise with patients, relatives, and visitors, providing directions and information as required, and obtaining the appropriate support when needed from the Multidisciplinary Team.
- Maintain and photocopy records, prepare forms, and make appointments as requested, including organising transport arrangements.
- Maintain manual and computerised records relating to organisational activity.
- Input data to the Operating Theatre Information System, ensuring that records are maintained accurately and promptly updated on receipt of new information.
- Be aware of the need to maintain the dignity and privacy of the patient and to maintain confidentiality in all matters concerning patients and their relatives.
- Ensure Operating lists are printed from the ORMIS system 24 hours prior to the list.
- Receive and process mail, delivering to the correct location within the Department.
- Participate in the management of stationery supplies, ensuring that the Theatre unit has sufficient levels of all essential supplies to meet service demands.
- Maintain tidiness of the reception area, ensuring that adequate stock is available for the Multidisciplinary Team.
- Establish and maintain an effective filing system.
- Transmit clear and concise messages to members of the Multidisciplinary Team, recognising when information requires urgent transmission.
- Display a pleasant and supportive manner when addressing patients, relatives, carers, and colleagues alike.
- Maintain basic administration tasks, answering the telephone when required, and taking messages and passing on relevant information.
- Maintain effective communication skills when liaising with patients, staff, and visitors, using tact and empathy to receive and pass on information, ensuring confidentiality is maintained.
- Ensure records/information are kept in a safe place to maintain security and confidentiality of all records.
- Participate in and attend all relevant departmental meetings.
- Maintain accurate and timely records.
- Be aware of the need to maintain the dignity and privacy of the patient and to maintain confidentiality in all matters concerning patients and their relatives.
- Participate in ensuring the effective utilisation of all financial resources in providing and delivering the service.
- Identify and assist in implementing Cost Improvement Programmes within the service.
- Promote effective utilisation of Theatre.
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